High School Counselor Secretary (26-27 SY) - Irving HS

Irving ISD; Irving (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Irving ISD is seeking a High School Counselor Secretary to help maintain an efficient counseling office and assist counselors as needed. The role involves enrolling new students, transferring records, and managing transcripts while handling calls and messages.

The position requires a high school diploma or GED, clerical experience, strong organization and communication skills, and proficiency with software tools for word processing, spreadsheets, and databases.

Qualifications

• High School Diploma or GED required.
• 1 year of clerical/secretarial experience or equivalent.
• Proficiency in keyboarding and file maintenance.
• Bilingual English/Spanish preferred.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Assist counselors, students, staff, and parents as needed.
• Collect necessary documentation and assist parents/guardians in the enrollment of new students.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district.
• Maintain all permanent files and transcripts on students, both current and former.
• Receive incoming calls and take reliable messages.
• Assist counselors in preparation for standardized testing and distribution of test results.
• Prepare correspondence, forms, and reports as required.
• Maintain college information and occupational information files for students’ use.
• Maintain confidentiality of information and loyalty to the district.
• Remain informed of and comply with state, district and local policies/regulations concerning primary job functions.

Skills

Keyboarding

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Spreadsheets

Databases

Word processing

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Qualifications

• Bilingual English/Spanish preferred

JOB TITLE: High School Counselor Secretary

WAGE/HOUR STATUS: Nonexempt

FUNDING SOURCE: Local

REPORTS TO: Principal

PAY GRADE: Paraprofessional 040 (200 Days)

PRIMARY PURPOSE: Maintain an efficient counseling office and assist counselors as needed.

Qualifications

Minimum Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills

• Proficiency in keyboarding and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Bilingual English/Spanish preferred

Minimum Experience

One (1) year of clerical/secretarial experience or other equivalent experience or background

Major Responsibilities And Duties

• Assist counselors, students, staff, and parents as needed
• Collect necessary documentation and assist parents/guardians in the enrollment of new students
• Transfer and request student cumulative records as students enter/withdraw within and outside the district
• Maintain all permanent files and transcripts on students, both current and former
• Receive incoming calls and take reliable messages
• Assist counselors in preparation for standardized testing and distribution of test results
• Prepare correspondence, forms, and reports as required
• Maintain college information and occupational information files for students’ use
• Maintain confidentiality of information and loyalty to the district
• Remain informed of and comply with state, district and local policies/regulations concerning primary job functions

Supervisory Responsibilities None

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Work with frequent interruptions. Move files and access archives in remote locations. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Occasional prolonged use of computer.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.