High School Counselor Secretary (26-27 SY) - Irving HS

Irving HS; Irving (TX); On-site; USD 22,000 - 34,000; Full time

Job summary

Irving HS in Irving, Texas seeks a High School Counselor Secretary to maintain an efficient counseling office and assist counselors. You will support enrollment, maintain student records, coordinate testing, and handle communications with families; bilingual English/Spanish is preferred.

The position is full-time, with a 200-day schedule under the Paraprofessional pay grade. Local funding supports the role, and the incumbent reports to the Principal.

Qualifications

• High School Diploma or GED required.
• Proficiency in keyboarding and filing.
• Strong organizational and communication skills.
• Ability to use software to develop spreadsheets, databases, and perform word processing.
• Bilingual English/Spanish preferred.

Responsibilities

• Assist counselors, students, staff and parents as needed.
• Assist enrollment of new students and maintain files.
• Transfer and request student records as needed.
• Maintain permanent files and transcripts.
• Receive calls and take messages.
• Assist with testing preparation and distribution of results.
• Prepare correspondence, forms and reports.
• Maintain college and occupational information files.
• Keep information confidential and follow district policies.

Skills

Keyboarding

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Spreadsheet creation

Database management

Word processing

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Excel

Database software

Word processing software

Job description

High School Counselor Secretary (26-27 SY) - Irving HS

Irving ISD, Irving HS – Irving, Texas

Job Details

Job ID: 5926666

Application Deadline: Posted until filled

Posted: Sep 14, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB TITLE: High School Counselor Secretary

WAGE/HOUR STATUS: Nonexempt

FUNDING SOURCE: Local

REPORTS TO: Principal

PAY GRADE: Paraprofessional 040 (200 Days)

PRIMARY PURPOSE: Maintain an efficient counseling office and assist counselors as needed.

QUALIFICATIONS:

Minimum Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Proficiency in keyboarding and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Bilingual English/Spanish preferred

Minimum Experience :

One (1) year of clerical/secretarial experience or other equivalent experience or background

MAJOR RESPONSIBILITIES AND DUTIES:

• Assist counselors, students, staff, and parents as needed
• Collect necessary documentation and assist parents/guardians in the enrollment of new students
• Transfer and request student cumulative records as students enter/withdraw within and outside the district
• Maintain all permanent files and transcripts on students, both current and former
• Receive incoming calls and take reliable messages
• Assist counselors in preparation for standardized testing and distribution of test results
• Prepare correspondence, forms, and reports as required
• Maintain college information and occupational information files for students’ use
• Maintain confidentiality of information and loyalty to the district
• Remain informed of and comply with state, district and local policies/regulations concerning primary job functions

SUPERVISORY RESPONSIBILITIES:

None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Work with frequent interruptions. Move files and access archives in remote locations. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Occasional prolonged use of computer.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type: Full-Time

Salary: $15.64 to $24.43 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Todd Allen, Principal
• Irving HS
• Email: [e-mail]