Bilingual High School Counseling Office Secretary

Irving ISD; Irving (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Irving ISD is seeking a High School Counselor Secretary to help maintain an efficient counseling office and assist counselors as needed. The role involves enrolling new students, transferring records, and managing transcripts while handling calls and messages.

The position requires a high school diploma or GED, clerical experience, strong organization and communication skills, and proficiency with software tools for word processing, spreadsheets, and databases.

Qualifications

• High School Diploma or GED required.
• 1 year of clerical/secretarial experience or equivalent.
• Proficiency in keyboarding and file maintenance.
• Bilingual English/Spanish preferred.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Assist counselors, students, staff, and parents as needed.
• Collect necessary documentation and assist parents/guardians in the enrollment of new students.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district.
• Maintain all permanent files and transcripts on students, both current and former.
• Receive incoming calls and take reliable messages.
• Assist counselors in preparation for standardized testing and distribution of test results.
• Prepare correspondence, forms, and reports as required.
• Maintain college information and occupational information files for students’ use.
• Maintain confidentiality of information and loyalty to the district.
• Remain informed of and comply with state, district and local policies/regulations concerning primary job functions.

Skills

Keyboarding

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Spreadsheets

Databases

Word processing

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Irving ISD is seeking a High School Counselor Secretary to help maintain an efficient counseling office and assist counselors as needed. The role involves enrolling new students, transferring records, and managing transcripts while handling calls and messages.

The position requires a high school diploma or GED, clerical experience, strong organization and communication skills, and proficiency with software tools for word processing, spreadsheets, and databases.