Executive Assistant to Leadership - Hybrid (Oak Brook)

Addison Group; Oak Brook (IL); Hybrid; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Oak Brook, IL is seeking a polished Senior Administrative Assistant to support members of the executive leadership team. You will manage calendars, coordinate travel, handle expenses, and oversee meeting logistics in a fast-paced healthcare-adjacent environment.

The ideal candidate has 4+ years of high-level admin experience, strong MS Office and Outlook skills, and a discreet, proactive approach.

Qualifications

• 4+ years of high‑level admin or executive support.
• Experience supporting VP/SVP/C‑Suite preferred.
• Proficiency with Microsoft Office, Outlook and PowerPoint.
• Experience with Concur is highly preferred.
• Excellent organizational and time‑management skills.
• Ability to manage multiple priorities and shifting deadlines.
• Strong communication and professional presence.
• Discretion and ability to handle confidential information.
• Reliable, proactive, solutions‑oriented approach.
• Exposure to senior leadership is a plus.

Responsibilities

• Manage and coordinate complex executive calendars with priorities.
• Arrange domestic and international travel and itineraries.
• Process and reconcile executive expense reports (Concur).
• Coordinate schedules and priorities with other Assistants.
• Plan executive meetings, leadership gatherings, and reviews.
• Arrange meeting logistics: rooms, catering, materials, tech.
• Serve as a professional point of contact for stakeholders.
• Maintain confidentiality and exercise sound judgment.
• Support ad hoc projects for the executive team.
• Monitor communications and provide timely follow‑ups.

Skills

Calendar management

Executive support

Multi-tasking

Communication

Discretion

MS Office

Outlook

PowerPoint

Team collaboration

Education

Bachelor's degree preferred

Tools

Concur

Job description

Addison Group in Oak Brook, IL is seeking a polished Senior Administrative Assistant to support members of the executive leadership team. You will manage calendars, coordinate travel, handle expenses, and oversee meeting logistics in a fast-paced healthcare-adjacent environment.

The ideal candidate has 4+ years of high-level admin experience, strong MS Office and Outlook skills, and a discreet, proactive approach.