Executive Assistant to Senior Leaders | Hybrid Philly

Addison Group; Philadelphia (Philadelphia County); Hybrid; USD 48,000 - 55,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Philadelphia, PA is seeking an Executive Assistant for a contract role. You will provide high-level administrative support to multiple senior leaders, manage complex calendars across time zones, and coordinate meetings with internal and external stakeholders.

The position offers hybrid work arrangements, standard business hours, and eligible benefits including medical, dental, vision, and 401(k). Prior experience with confidential information is essential.

Qualifications

• 2–4 years of experience supporting executives or senior leadership in an administrative or EA role.
• Proven ability to support multiple leaders simultaneously in a fast-paced environment.
• Strong calendar management, organizational, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Provide high-level administrative support to multiple senior leaders and executive stakeholders.
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners.
• Prepare and edit presentations, reports, correspondence, and executive communications.
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders.
• Track priorities, deadlines, and action items to ensure timely follow-up.
• Assist with meeting preparation, agenda development, and note-taking.
• Handle confidential and sensitive information with discretion and professionalism.
• Support special projects and cross-functional initiatives as needed.

Skills

Calendar management

Executive support

Communication

Discretion

Microsoft Office

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Addison Group in Philadelphia, PA is seeking an Executive Assistant for a contract role. You will provide high-level administrative support to multiple senior leaders, manage complex calendars across time zones, and coordinate meetings with internal and external stakeholders.

The position offers hybrid work arrangements, standard business hours, and eligible benefits including medical, dental, vision, and 401(k). Prior experience with confidential information is essential.