Part-Time Executive Assistant

Addison Group; Menlo Park (CA); Hybrid; USD 69,000 - 83,000; Part time

Benefits offered by this job

Hybrid schedule

3-day workweek (Tue-Thu)

Competitive $60/hour

Opportunity to support a senior-level

Potential for extension

Collaborative environment

Job summary

Addison Group is seeking a polished Temporary Executive Assistant in Menlo Park, CA to support a senior leader during a period of transition. This role manages a complex calendar, coordinates travel, and assists with expense management in a hybrid, 24-hour weekly schedule.

The ideal candidate will work independently, handle confidential information with discretion, and communicate professionally with internal and external stakeholders.

Qualifications

• Bachelor's degree required.
• Previous experience providing direct support to a senior-level executive.
• Ability to independently manage a complex and fast-moving executive calendar.
• Strong organizational and prioritization skills with the ability to manage multiple competing requests.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently and take initiative without extensive direction.
• Stable professional work history with demonstrated longevity in previous positions.
• Advanced proficiency with Outlook and Microsoft Office.
• Comfortable working with Zoom and other standard business technology.

Responsibilities

• Manage a busy executive calendar, scheduling and coordinating meetings.
• Evaluate priorities and allocate time accordingly.
• Coordinate domestic and international travel, including flights and lodging.
• Arrange meals, events, and logistics for travel and meetings.
• Organize receipts and assist with submitting and reconciling expenses.
• Support with expense reporting using an expense system.
• Assist with meeting preparation with requested materials.
• Serve as professional contact with internal and external stakeholders.
• Handle confidential information with discretion.
• Anticipate needs and address administrative priorities.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Discretion

Independence

Zoom

Outlook

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Title

Temporary Executive Assistant

Industry

Nonprofit / Mission-Driven Organization

Location

Menlo Park, CA

Assignment Type

Temporary, 1–3+ months

Pay

$50 - $60 / hour

Work Schedule

Part-time, Tuesday–Thursday, 9:00 AM–5:00 PM (24 hours/week)

Benefits

This position may be eligible for medical, dental, vision, and 401(k) benefits, depending on individual selections and applicable work‑hour factors.

About The Company

Our client is a well-established, mission-driven organization that values collaboration, professionalism, and meaningful community impact. They are seeking an experienced Executive Assistant to provide high-level administrative support to a senior leader.

Job Description

We are seeking a polished, proactive, and highly organized Temporary Executive Assistant to support a senior-level executive during a period of transition. This individual will take ownership of a complex calendar, coordinate domestic and international travel, assist with expense management, and help ensure the executive is fully prepared for meetings and commitments.

The ideal candidate will be comfortable working independently, managing sensitive information, balancing competing priorities, and communicating professionally with a variety of stakeholders.

Key Responsibilities

• Manage and maintain a busy executive calendar, including scheduling, meeting coordination, and resolving scheduling conflicts.
• Evaluate competing priorities and use sound judgment when determining how to organize the executive's time.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute adjustments.
• Arrange meals, events, and other logistics associated with executive travel and meetings as needed.
• Organize receipts and assist with submitting and reconciling executive expenses.
• Utilize an expense management system to support timely and accurate expense reporting.
• Assist with meeting preparation by gathering requested information, profiles, and supporting materials.
• Serve as a professional point of contact with internal and external stakeholders when appropriate.
• Handle confidential information with discretion and professionalism.
• Anticipate the executive's needs and proactively address administrative priorities.

Qualifications

• Bachelor's degree required.
• Previous experience providing direct support to a senior-level executive.
• Demonstrated ability to independently manage a complex and fast-moving executive calendar.
• Strong organizational and prioritization skills with the ability to manage multiple competing requests.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently and take initiative without extensive direction.
• Stable professional work history with demonstrated longevity in previous positions.
• Advanced proficiency with Outlook and Microsoft Office.
• Comfortable working with Zoom and other standard business technology.

Additional Details

• Hybrid work environment.
• Part-time schedule of 24 hours per week.
• Tuesday–Thursday, 9:00 AM–5:00 PM.
• Assignment is expected to last 1–3+ months, with potential for extension.
• Early October start date anticipated.
• Interview process will consist of one virtual interview, with a potential onsite meeting depending on the final selection process.
• Parking is available.
• This role is best suited for an experienced Executive Assistant who enjoys high-level administrative support rather than someone looking to transition into program or project-focused work.
• Candidates with frequent short-term positions may not be the best fit for this opportunity.

Perks

• Hybrid schedule
• Consistent 3-day workweek
• Competitive $60 / hour compensation
• Opportunity to support a senior-level executive
• Potential for assignment extension
• Possibility of longer-term opportunity
• Collaborative, professional, and mission-driven environment

Equal Opportunity Employer

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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