Executive Assistant

Addison Group; Menlo Park (CA); Hybrid; USD 62,000 - 75,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a polished Temporary Executive Assistant in the Bay Area to support a senior leader during a transitional period. You will manage a complex calendar, coordinate domestic and international travel, assist with expense processing, and help ensure meetings are well-prepared.

The ideal candidate is highly organized, discreet, and capable of juggling competing priorities in a hybrid, part-time role (24 hours/week, Tue-Thu, 9:00 AM–5:00 PM).

Qualifications

• Bachelor's degree required.
• Experience providing direct support to a senior-level executive.
• Ability to independently manage a complex, fast-moving calendar.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Discretion and professionalism with confidential information.
• Hybrid work environment and part-time schedule.
• Proficient with Outlook and Microsoft Office; Zoom helpful.

Responsibilities

• Manage and maintain a busy executive calendar, including scheduling and conflicts.
• Coordinate domestic and international travel, including flights and itineraries.
• Assist with expense management and timely reporting.
• Prepare meeting materials, profiles, and background information.
• Serve as a professional point of contact with stakeholders.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and prioritize tasks accordingly.

Skills

Calendar management

Travel coordination

Expense management

Communication

Discretion

Independent work

Education

Bachelor's degree

Tools

Outlook & Microsoft Office

Zoom

Job description

Job Title: Temporary Executive Assistant

Location (city, state): Bay Area, CA

Assignment Type: Temporary, 1-3+ months

Pay: $50-60/hour

Work Schedule: Part-time, Tuesday-Thursday, 9:00 AM–5:00 PM (24 hours/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established, mission-driven organization that values collaboration, professionalism, and meaningful community impact. They are seeking an experienced Executive Assistant to provide high-level administrative support to a senior leader.

Job Description:

We are seeking a polished, proactive, and highly organized Temporary Executive Assistant to support a senior-level executive during a period of transition. This individual will take ownership of a complex calendar, coordinate domestic and international travel, assist with expense management, and help ensure the executive is fully prepared for meetings and commitments.

The ideal candidate will be comfortable working independently, managing sensitive information, balancing competing priorities, and communicating professionally with a variety of stakeholders.

Key Responsibilities:

• Manage and maintain a busy executive calendar, including scheduling, meeting coordination, and resolving scheduling conflicts.
• Evaluate competing priorities and use sound judgment when determining how to organize the executive's time.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute adjustments.
• Arrange meals, events, and other logistics associated with executive travel and meetings as needed.
• Organize receipts and assist with submitting and reconciling executive expenses.
• Utilize an expense management system to support timely and accurate expense reporting.
• Assist with meeting preparation by gathering requested information, profiles, and supporting materials.
• Serve as a professional point of contact with internal and external stakeholders when appropriate.
• Handle confidential information with discretion and professionalism.
• Anticipate the executive's needs and proactively address administrative priorities.

Qualifications:

• Bachelor's degree required.
• Previous experience providing direct support to a senior-level executive.
• Demonstrated ability to independently manage a complex and fast-moving executive calendar.
• Strong organizational and prioritization skills with the ability to manage multiple competing requests.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently and take initiative without extensive direction.
• Stable professional work history with demonstrated longevity in previous positions.
• Advanced proficiency with Outlook and Microsoft Office.
• Comfortable working with Zoom and other standard business technology.
• Hybrid work environment.
• Part-time schedule of 24 hours per week.
• Tuesday-Thursday, 9:00 AM–5:00 PM.
• Assignment is expected to last 1-3+ months, with potential for extension.
• Early October start date anticipated.
• Interview process will consist of one virtual interview, with a potential onsite meeting depending on the final selection process.
• Parking is available.
• This role is best suited for an experienced Executive Assistant who enjoys high-level administrative support rather than someone looking to transition into program or project-focused work.
• Candidates with frequent short-term positions may not be the best fit for this opportunity.
• Consistent 3-day workweek
• Competitive $60/hour compensation
• Opportunity to support a senior-level executive
• Potential for assignment extension
• Possibility of longer-term opportunity
• Collaborative, professional, and mission-driven environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.