C-Suite Executive Assistant — Onsite (Bay Area)

Addison Group; Milpitas (CA); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

High-visibility role

Job summary

Addison Group is seeking an experienced Executive Administrative Assistant to provide high-level support to a C-suite executive in Milpitas, CA. This 100% onsite, temporary contract (with potential for extension or conversion) requires anticipation of needs, strategic thinking, and a professional demeanor in a fast-paced corporate setting.

The role emphasizes calendar management, travel coordination, briefing preparation, and confidential stakeholder communications.

Qualifications

• 8–10+ years of Executive Assistant experience.
• Significant experience supporting C-suite or senior leaders in a large corporate environment.
• Strong discretion and executive presence in confidential matters.
• Excellent written and verbal communication skills; ability to manage competing priorities.

Responsibilities

• Manage a complex executive calendar with meetings, travel, and shifting priorities.
• Coordinate domestic travel and oversee related logistics end-to-end.
• Prepare agendas, presentations, and executive briefings.
• Track action items and deliverables to ensure timely completion.
• Serve as a confidential point of contact for internal and external stakeholders.
• Support executive-level projects and company events.
• Conduct research to assist executive decision-making.
• Handle expense reporting, purchase orders, vendors, and related processes.
• Coordinate meetings, offsites, and high-priority engagements.
• Identify opportunities to improve processes and efficiency.
• Collaborate with other Executive Assistants to maintain a high-performing team.
• Leverage AI tools to enhance productivity.

Skills

Executive support

C-suite support

Discretion

Communication

Prioritization

Tools

Microsoft Office

Job description

Addison Group is seeking an experienced Executive Administrative Assistant to provide high-level support to a C-suite executive in Milpitas, CA. This 100% onsite, temporary contract (with potential for extension or conversion) requires anticipation of needs, strategic thinking, and a professional demeanor in a fast-paced corporate setting.

The role emphasizes calendar management, travel coordination, briefing preparation, and confidential stakeholder communications.