Healthcare Staffing & Scheduling Specialist

Advocate Health; Green Bay (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

Advocate Health in Wisconsin seeks a dedicated clerical scheduling coordinator. You will help coordinate staffing across departments, maintain detailed allocation records, and support payroll data entry.

The role includes reception duties and thorough data management to ensure smooth operations within a fast-paced health care setting. The position requires strong communication, teamwork, and computer skills, with the ability to handle pressure and maintain accurate records.

Qualifications

• Good interpersonal and communication skills (oral and written).
• Ability to work well within a team.
• Intermediate computer skills with Microsoft Office products, email, and scheduling systems.
• Ability to exercise independent judgment and demonstrate problem-solving skills.
• Demonstrated accurate data entry skills.
• Ability to work under pressure in a fast paced environment.

Responsibilities

• Coordinate staffing for all units based on projected needs and arrange coverage.
• Maintain accurate records of staffing allocations for communication and billing.
• Process scheduling data and related payroll records.
• Manage diverse scheduling scenarios to ensure even rotation and meet FTE needs.
• Perform reception duties and assist visitors with directions and inquiries.
• Maintain and update department files and logs.
• Gather, analyze, and summarize department data for reports and meetings.
• Monitor office equipment and troubleshoot minor problems.

Skills

Interpersonal skills

Communication skills

Teamwork

MS Office

Scheduling systems

Data entry

Problem solving

Under pressure

Education

High School Diploma

Tools

Scheduling software

Job description

Advocate Health in Wisconsin seeks a dedicated clerical scheduling coordinator. You will help coordinate staffing across departments, maintain detailed allocation records, and support payroll data entry.

The role includes reception duties and thorough data management to ensure smooth operations within a fast-paced health care setting. The position requires strong communication, teamwork, and computer skills, with the ability to handle pressure and maintain accurate records.