Healthcare Staffing & Scheduling Coordinator

Advocate Health; Green Bay (WI); On-site; USD 30,000 - 45,000; Full time

Job summary

Advocate Health is seeking a Staffing Coordinator for the 34100 BayCare Leased Employees - Nursing unit in Green Bay, WI. This full-time role (40 hours/week) runs 12:00 pm–8:30 pm, Monday through Friday, with no weekends or holidays, coordinating staffing across units and reporting to department leadership.

Responsibilities include maintaining staffing allocations, processing scheduling data for payroll, and supporting front-desk tasks and data collection.

Qualifications

• High School Diploma or equivalent.
• 1 year of clerical healthcare scheduling experience.
• Strong interpersonal and written communication.
• Proficient in Microsoft Office; accurate data entry.

Responsibilities

• Coordinate staffing for all units based on projected needs and report status to leadership.
• Maintain records of staffing allocations, hours, licenses, and billing data.
• Process scheduling data and related payroll records; maintain schedules and time cards.
• Handle scheduling scenarios to ensure even rotation of staff across facilities.
• Perform receptionist duties: answer calls, direct visitors, relay messages.
• Maintain department files, logs, and data for reports and meetings.
• Monitor office equipment and troubleshoot minor problems.

Skills

Interpersonal communication

MS Office

Data entry

Problem solving

Works under pressure

Education

High School Diploma

Tools

Microsoft Office

Job description

Advocate Health is seeking a Staffing Coordinator for the 34100 BayCare Leased Employees - Nursing unit in Green Bay, WI. This full-time role (40 hours/week) runs 12:00 pm–8:30 pm, Monday through Friday, with no weekends or holidays, coordinating staffing across units and reporting to department leadership.

Responsibilities include maintaining staffing allocations, processing scheduling data for payroll, and supporting front-desk tasks and data collection.