Healthcare Staffing Coordinator - Scheduling & Coverage

CommonSpirit Health; Tacoma (WA); On-site; USD 55,000 - 70,000; Full time

Job summary

Virginia Mason Franciscan Health is seeking a Staffing Coordinator to optimize staffing across departments, ensure coverage and operational efficiency. You will schedule personnel, process staffing requests, manage call-outs, and communicate assignments and availability with staff and management.

The role requires strong organizational skills and meticulous attention to scheduling, with a focus on workforce deployment and service continuity across the Puget Sound region.

Qualifications

• One year of related work experience, preferably in a healthcare setting.

Responsibilities

• Develops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit.
• Receives/gathers data, on an ongoing basis, from work unit to forecast/validate staffing needs.
• Adjusts staff coverage, following established procedures or union contract provisions, in response to changes in patient census, patient acuity and/or over-staffing of work unit; maintains awareness of admissions, patient status upgrades/downgrades and changes in bed count needs/availability to identify impact on staffing needs and current schedule.
• Receives notification from employees who are looking for additional shifts or who are not able to report to work for assigned schedule; contacts unscheduled employees in the event of an actual or potential staffing shortfall; describes the specific need and asks employee to work; may negotiate shift swaps or other arrangements to encourage employees to accept shift.
• Contacts CHI‑FH designated staffing Agency to make arrangements for daily or future temporary staff in response to identified needs.
• Keeps unit managers up-to-date on progress made towards meeting planned and unanticipated staffing requirements; ensures that manager receives timely notification of issues so that appropriate action can be taken.

Skills

Staffing coordination

Scheduling

Communication

Healthcare environment

Job description

Virginia Mason Franciscan Health is seeking a Staffing Coordinator to optimize staffing across departments, ensure coverage and operational efficiency. You will schedule personnel, process staffing requests, manage call-outs, and communicate assignments and availability with staff and management.

The role requires strong organizational skills and meticulous attention to scheduling, with a focus on workforce deployment and service continuity across the Puget Sound region.