Staffing Coordinator

CommonSpirit Health; Tacoma (WA); On-site; USD 55,000 - 70,000; Full time

Job summary

Virginia Mason Franciscan Health is seeking a Staffing Coordinator to optimize staffing across departments, ensure coverage and operational efficiency. You will schedule personnel, process staffing requests, manage call-outs, and communicate assignments and availability with staff and management.

The role requires strong organizational skills and meticulous attention to scheduling, with a focus on workforce deployment and service continuity across the Puget Sound region.

Qualifications

• One year of related work experience, preferably in a healthcare setting.

Responsibilities

• Develops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit.
• Receives/gathers data, on an ongoing basis, from work unit to forecast/validate staffing needs.
• Adjusts staff coverage, following established procedures or union contract provisions, in response to changes in patient census, patient acuity and/or over-staffing of work unit; maintains awareness of admissions, patient status upgrades/downgrades and changes in bed count needs/availability to identify impact on staffing needs and current schedule.
• Receives notification from employees who are looking for additional shifts or who are not able to report to work for assigned schedule; contacts unscheduled employees in the event of an actual or potential staffing shortfall; describes the specific need and asks employee to work; may negotiate shift swaps or other arrangements to encourage employees to accept shift.
• Contacts CHI‑FH designated staffing Agency to make arrangements for daily or future temporary staff in response to identified needs.
• Keeps unit managers up-to-date on progress made towards meeting planned and unanticipated staffing requirements; ensures that manager receives timely notification of issues so that appropriate action can be taken.

Skills

Staffing coordination

Scheduling

Communication

Healthcare environment

Job description

Job Summary and Responsibilities

As a Staffing Coordinator, you will be responsible for optimizing staffing levels across departments, ensuring adequate coverage and operational efficiency. Every day you will schedule personnel, process staffing requests, manage call-outs, and communicate effectively with staff and management regarding assignments and availability. To be successful, you will demonstrate strong organizational skills, meticulous attention to detail in scheduling, and excellent communication, crucial for maintaining optimal workforce deployment and service continuity.

• Develops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit.
• Receives/gathers data, on an ongoing basis, from work unit (e.g. House Supervisor, Charge RN) to forecast/validate staffing needs.
• Adjusts staff coverage, following established procedures or union contract provisions, in response to changes in patient census, patient acuity and/or over-staffing of work unit; maintains awareness of admissions, patient status upgrades/downgrades and changes in bed count needs/availability to identify impact on staffing needs and current schedule.
• Receives notification from employees who are looking for additional shifts or who are not able to report to work for assigned schedule (e.g. sick, FMLA, etc.); contacts unscheduled employees in the event of an actual or potential staffing shortfall; describes the specific need and asks employee to work; may negotiate shift swaps or other arrangements to encourage employees to accept shift.
• Contacts CHI‑FH designated staffing Agency to make arrangements for daily or future temporary staff in response to identified needs.
• Keeps unit managers up-to-date on progress made towards meeting planned and unanticipated staffing requirements; ensures that manager receives timely notification of issues so that appropriate action can be taken.

Job Requirements

Required

• One year of related work experience, preferably in a healthcare setting.

Where You'll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.