Healthcare Staffing Coordinator: Scheduling & Coverage

Inova Health System; Falls Church (VA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement matching 5%

Education assistance up to 5250 per yr

Student loan assistance up to 10000

Mental health support sessions

Paid time off and parental leave

Job summary

Inova Fairfax Hospital is seeking a Staffing Coordinator to join our team in a full-time capacity. The role focuses on scheduling and staffing across clinical and non-clinical departments, ensuring adequate coverage and accurate attendance records.

Ideal candidates will have at least 1 year of relevant office experience, a high school diploma or equivalent, and familiarity with Smart Square to manage daily staffing needs and onboarding activities.

Qualifications

• 1 year of relevant office experience in a fast-paced environment.
• High School diploma or equivalent.

Responsibilities

• Prepares and maintains daily, weekly, and monthly staff schedules.
• Coordinates shift coverage for call-outs, vacations, and staffing shortages.
• Communicates schedule changes to staff and department leaders.
• Maintains accurate records of time, attendance, and staffing levels.
• Assists with data entry and reporting related to staffing metrics.
• Supports payroll processing by verifying timekeeping records.
• Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.
• Responds to inquiries related to shifts, availability, and staffing policies.
• Notifies leadership of staffing gaps or trends that may impact operations.
• Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).
• Maintains confidentiality of employee information and personnel records.
• Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.
• Assists with onboarding and orientation scheduling for new hires.
• Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.
• Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.
• May perform additional projects and duties as assigned.

Skills

Detail oriented

Organizational skills

Education

High School diploma or equivalent

Tools

Smart Square

Job description

Inova Fairfax Hospital is seeking a Staffing Coordinator to join our team in a full-time capacity. The role focuses on scheduling and staffing across clinical and non-clinical departments, ensuring adequate coverage and accurate attendance records.

Ideal candidates will have at least 1 year of relevant office experience, a high school diploma or equivalent, and familiarity with Smart Square to manage daily staffing needs and onboarding activities.