Healthcare Staffing Coordinator & Scheduling Specialist

Jefferson Health; Stratford (NJ); Hybrid; USD 23,000 - 33,000; Full time

Job summary

Jefferson Health is seeking a Staffing Office Coordinator to manage daily staffing functions and provide administrative support for designated Resource Management Centers across the enterprise.

Successful candidates will demonstrate critical thinking, attention to detail, and strong customer service while coordinating with the interprofessional team, adjusting schedules, and ensuring policy compliance in a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED required.
• Less than 1 year healthcare experience.
• Healthcare knowledge and terminology.
• Ability to execute delegated tasks within scope.
• Cultural awareness and respect for diverse patients.
• Effective communication with patients and care teams.

Responsibilities

• Interacts with coworkers, visitors, and staff per Jefferson values.
• Recognizes patients and families to provide compassionate, coordinated care.
• Communicates with interprofessional team and care partners.
• Adjusts nursing staff schedules per contracts and policies for approval.
• Reviews census in scheduling system to anticipate staffing needs.
• Engages with charge nurses, unit managers, and Nursing Supervisor to assess staffing needs.
• Develops staffing proposals for off shifts using acuity and census data.
• Documents with accuracy and escalate staffing issues.
• Manages staff absence notifications and relays updates to managers.
• Performs scheduling changes and coordinates with Nurse Manager.
• Serves as primary end user for scheduling software.

Skills

Effective Communication

Cultural Awareness

Task Delegation

Interprofessional Teamwork

Education

High School Diploma/GED

Tools

Scheduling Software

Job description

Jefferson Health is seeking a Staffing Office Coordinator to manage daily staffing functions and provide administrative support for designated Resource Management Centers across the enterprise.

Successful candidates will demonstrate critical thinking, attention to detail, and strong customer service while coordinating with the interprofessional team, adjusting schedules, and ensuring policy compliance in a fast-paced healthcare environment.