Healthcare Project Lead - On-Site, 3-Month Contract

Kelly Services; Boston (MA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Transit spending account

Paid holidays

Paid sick leave

Health, dental, vision benefits

Job summary

Kelly Services is seeking a Project Coordinator II for the Department of Medicine on a 3-month, on-site contract in Boston. The role supports faculty recruitment, appointments, onboarding, and related data processes while guiding high-priority projects from planning through implementation.

Ideal candidates will handle sensitive information with discretion, coordinate cross-functional teams, and prepare clear updates and analyses for decision-makers.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of experience in healthcare administration, faculty affairs, project coordination, or project management.
• Strong organizational, written and verbal communication, analytical, and interpersonal skills.
• Sound judgment, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies; ability to prepare clear reports and presentations for varied audiences.
• Experience in academic medicine, healthcare, or higher education preferred.

Responsibilities

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding processes, and status tracking.
• Support faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting materials, preparing appointment documents, and tracking hires, departures, and outcomes.
• Coordinate department-wide and leadership-sponsored projects from planning through implementation. Develop workplans; participate in project meetings; prepare agendas and minutes; track decisions and action items; and follow up with project owners.
• Support department programs and events and provide project-related administrative support to the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair’s Office operations as needed.
• Maintain and analyze faculty and project data. Prepare dashboards, status reports, executive summaries, and presentations; identify risks; assess progress; and recommend process improvements.
• Build effective relationships across clinical, research, education, and administrative teams. Communicate complex information clearly and manage expectations with professionalism and discretion.

Skills

Organizational skills

Written and verbal communication

Interpersonal skills

Analytical skills

Ability to manage multiple priorities

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

Scheduling systems

Job description

Kelly Services is seeking a Project Coordinator II for the Department of Medicine on a 3-month, on-site contract in Boston. The role supports faculty recruitment, appointments, onboarding, and related data processes while guiding high-priority projects from planning through implementation.

Ideal candidates will handle sensitive information with discretion, coordinate cross-functional teams, and prepare clear updates and analyses for decision-makers.