Helathcare Project Coordinator

Kelly Services; Boston (MA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Transit spending account

Paid holidays

Paid sick leave

Health, dental, vision benefits

Job summary

Kelly Services is seeking a Project Coordinator II for the Department of Medicine on a 3-month, on-site contract in Boston. The role supports faculty recruitment, appointments, onboarding, and related data processes while guiding high-priority projects from planning through implementation.

Ideal candidates will handle sensitive information with discretion, coordinate cross-functional teams, and prepare clear updates and analyses for decision-makers.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of experience in healthcare administration, faculty affairs, project coordination, or project management.
• Strong organizational, written and verbal communication, analytical, and interpersonal skills.
• Sound judgment, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies; ability to prepare clear reports and presentations for varied audiences.
• Experience in academic medicine, healthcare, or higher education preferred.

Responsibilities

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding processes, and status tracking.
• Support faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting materials, preparing appointment documents, and tracking hires, departures, and outcomes.
• Coordinate department-wide and leadership-sponsored projects from planning through implementation. Develop workplans; participate in project meetings; prepare agendas and minutes; track decisions and action items; and follow up with project owners.
• Support department programs and events and provide project-related administrative support to the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair’s Office operations as needed.
• Maintain and analyze faculty and project data. Prepare dashboards, status reports, executive summaries, and presentations; identify risks; assess progress; and recommend process improvements.
• Build effective relationships across clinical, research, education, and administrative teams. Communicate complex information clearly and manage expectations with professionalism and discretion.

Skills

Organizational skills

Written and verbal communication

Interpersonal skills

Analytical skills

Ability to manage multiple priorities

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

Scheduling systems

Job description

Project Coordinator

Department of Medicine | 3-Month Contract | On-Site

Pay rate: $29 per hour

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Position Summary

The Project Coordinator II supports faculty recruitment, appointments and promotions, onboarding, and related data processes while coordinating high-priority projects for the Department of Medicine. Working with department leaders and cross-functional teams, this role helps move complex projects from planning through implementation, improves administrative processes, and prepares clear updates and analysis for decision-makers.

The ideal candidate uses sound judgment, handles sensitive information with discretion, and works independently in a large academic medical department.

Key Responsibilities

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding processes, and status tracking.

• Support faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting materials, preparing appointment documents, and tracking hires, departures, and outcomes.

• Coordinate department-wide and leadership-sponsored projects from planning through implementation. Develop workplans; participate in project meetings; prepare agendas and minutes; track decisions and action items; and follow up with project owners.

• Support department programs and events and provide project-related administrative support to the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair’s Office operations as needed.

• Maintain and analyze faculty and project data. Prepare dashboards, status reports, executive summaries, and presentations; identify risks; assess progress; and recommend process improvements.

• Build effective relationships across clinical, research, education, and administrative teams. Communicate complex information clearly and manage expectations with professionalism and discretion.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.

• Three to five years of experience in healthcare administration, faculty affairs, project coordination, or project management.

• Strong organizational, written and verbal communication, analytical, and interpersonal skills.

• Sound judgment, close attention to detail, and the ability to manage multiple priorities and deadlines.

• Ability to handle sensitive information with professionalism and discretion.

• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies; ability to prepare clear reports and presentations for varied audiences.

• Experience in academic medicine, healthcare, or higher education preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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Kelly Services is proud to be an Equal Employment Opportunity and Affiantive Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.