Academic Medicine Project Coordinator – On-Site (Contract)

Kelly; Boston (MA); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement savings plan

Holiday pay; transit benefits

Paid sick leave

Job summary

Kelly is seeking a Project Coordinator II for the Department of Medicine in Boston on a 3-month, on-site contract. The role supports faculty recruitment, appointments, onboarding, and related data processes while coordinating high-priority projects.

The ideal candidate will handle sensitive information with discretion, work independently in a large academic medical department, and maintain dashboards and reports for decision-makers. Proficiency in MS Office and scheduling systems is expected.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• 3–5 years in healthcare administration, faculty affairs, or project coordination/management.
• Strong organizational, written and verbal communication, analytical and interpersonal skills.
• Sound judgment, attention to detail, ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with MS Office, Outlook, scheduling systems, and reporting/presentations.
• Experience in academic medicine, healthcare, or higher education preferred.

Responsibilities

• Coordinate faculty recruitment, onboarding, search logistics and visa coordination.
• Support appointments and promotions by coordinating dossiers and timelines.
• Coordinate department-wide projects from planning through implementation; track decisions and actions.
• Provide administrative support to Chair and leadership; cover Office operations as needed.
• Maintain and analyze data; develop dashboards, status reports, and executive summaries.
• Build cross-functional relationships and communicate complex information clearly.

Skills

Healthcare administration experience

Organizational skills

Written communication

Verbal communication

Analytical skills

Interpersonal skills

Judgment/Discretion

Multitasking

Discretion with sensitive information

MS Office

Outlook

Scheduling systems

Reports & presentations

Experience in academic medicine or HE

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

Scheduling systems

Job description

Kelly is seeking a Project Coordinator II for the Department of Medicine in Boston on a 3-month, on-site contract. The role supports faculty recruitment, appointments, onboarding, and related data processes while coordinating high-priority projects.

The ideal candidate will handle sensitive information with discretion, work independently in a large academic medical department, and maintain dashboards and reports for decision-makers. Proficiency in MS Office and scheduling systems is expected.