Helathcare Project Coordinator

Kelly; Boston (MA); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement savings plan

Holiday pay; transit benefits

Paid sick leave

Job summary

Kelly is seeking a Project Coordinator II for the Department of Medicine in Boston on a 3-month, on-site contract. The role supports faculty recruitment, appointments, onboarding, and related data processes while coordinating high-priority projects.

The ideal candidate will handle sensitive information with discretion, work independently in a large academic medical department, and maintain dashboards and reports for decision-makers. Proficiency in MS Office and scheduling systems is expected.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• 3–5 years in healthcare administration, faculty affairs, or project coordination/management.
• Strong organizational, written and verbal communication, analytical and interpersonal skills.
• Sound judgment, attention to detail, ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with MS Office, Outlook, scheduling systems, and reporting/presentations.
• Experience in academic medicine, healthcare, or higher education preferred.

Responsibilities

• Coordinate faculty recruitment, onboarding, search logistics and visa coordination.
• Support appointments and promotions by coordinating dossiers and timelines.
• Coordinate department-wide projects from planning through implementation; track decisions and actions.
• Provide administrative support to Chair and leadership; cover Office operations as needed.
• Maintain and analyze data; develop dashboards, status reports, and executive summaries.
• Build cross-functional relationships and communicate complex information clearly.

Skills

Healthcare administration experience

Organizational skills

Written communication

Verbal communication

Analytical skills

Interpersonal skills

Judgment/Discretion

Multitasking

Discretion with sensitive information

MS Office

Outlook

Scheduling systems

Reports & presentations

Experience in academic medicine or HE

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

Scheduling systems

Job description

Project Coordinator

Department of Medicine | 3-Month Contract | On-Site

Pay rate: $29 per hour

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Position Summary

The Project Coordinator II supports faculty recruitment, appointments and promotions, onboarding, and related data processes while coordinating high-priority projects for the Department of Medicine. Working with department leaders and cross-functional teams, this role helps move complex projects from planning through implementation, improves administrative processes, and prepares clear updates and analysis for decision-makers.

The ideal candidate uses sound judgment, handles sensitive information with discretion, and works independently in a large academic medical department.

Key Responsibilities

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding processes, and status tracking.
• Support faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting materials, preparing appointment documents, and tracking hires, departures, and outcomes.
• Coordinate department-wide and leadership-sponsored projects from planning through implementation. Develop workplans; participate in project meetings; prepare agendas and minutes; track decisions and action items; and follow up with project owners.
• Support department programs and events and provide project-related administrative support to the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair’s Office operations as needed.
• Maintain and analyze faculty and project data. Prepare dashboards, status reports, executive summaries, and presentations; identify risks; assess progress; and recommend process improvements.
• Build effective relationships across clinical, research, education, and administrative teams. Communicate complex information clearly and manage expectations with professionalism and discretion.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of experience in healthcare administration, faculty affairs, project coordination, or project management.
• Strong organizational, written and verbal communication, analytical, and interpersonal skills.
• Sound judgment, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies; ability to prepare clear reports and presentations for varied audiences.
• Experience in academic medicine, healthcare, or higher education preferred.

Benefits and Perks

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.