Healthcare Programs Coordinator - Hybrid Admin & Ops

UC Health; Cincinnati (OH); Hybrid; USD 45,000 - 65,000; Full time

Job summary

UC Health in Cincinnati, OH is seeking a Program Coordinator to support Department Leaders with daily administrative functions and to improve operational efficiency.

The role requires a proactive, self-starting individual with strong interpersonal skills, excellent MS Word/Excel abilities, and experience coordinating clinics, meetings, and policy updates in a healthcare setting. Hybrid schedule and collaboration with physicians and staff are required.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3–5 years of related administrative/coordination experience.
• Proactive self-starter with initiative and multitasking ability.
• Strong written and verbal communication across all levels.

Responsibilities

• Provide administrative and clerical support to Business Leaders and Medical Doctors.
• Support scheduling and coordination of clinics, educational sessions, conferences, or special events.
• Maintain calendars, schedule meetings and send notices to staff involved.
• Types agendas and minutes; drafts documents and brochures as needed.
• Maintains and updates department manuals, rosters, and resources information.
• Orders supplies and purchases within budget; processes invoices.
• Assist with copies, faxing and mail distribution.
• Organizes and maintains files on an on-going basis.
• Prepares documents and reports requested by Manager and Physicians.
• Assist in updating department policies and procedures; ensure policy books are current.
• Assist with updating in-patient/consult schedule in QGenda; backup for GME Program Coordinator duties.
• Assist with Grand rounds on a regular basis.
• Process travel and reimbursement requests in Concur.
• Track PTO and clinic cancellations for doctors.
• Maintain tracking systems for medical, DEA, and licensure; notify physicians of renewal deadlines.
• Monitor physician PDA accounts and prepare quarterly financial summaries.

Skills

Initiative

Interpersonal communication

multitasking

Communication across levels

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Database management

Job description

UC Health in Cincinnati, OH is seeking a Program Coordinator to support Department Leaders with daily administrative functions and to improve operational efficiency.

The role requires a proactive, self-starting individual with strong interpersonal skills, excellent MS Word/Excel abilities, and experience coordinating clinics, meetings, and policy updates in a healthcare setting. Hybrid schedule and collaboration with physicians and staff are required.