Healthcare Payroll & Scheduling Specialist

Wedgemere HealthCare; Taunton (MA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Medical

Vision

Life Insurance

401(k)

Job summary

Wedgemere HealthCare in Taunton, MA is seeking a Payroll/Scheduling Coordinator to manage 24/7 staffing and payroll coordination for RN/LPN/CAN teams using OnShift. This role ensures shifts meet budgeted levels, monitors overtime, and minimizes overtime without approval.

The position includes recruitment coordination, new hire onboarding, and maintaining confidential employee records. The successful candidate will have strong communication, organizational skills, and experience with

Qualifications

• Excellent communication skills, both written and oral.
• Patience and ability to relate tactfully with nursing staff.
• Knowledge of administrative practices, procedures and policies.
• Ability to make independent decisions and stay calm during emergencies.
• Strong organizational skills and attention to detail.
• Experience with a multi-line telephone/paging system.
• Proficient computer skills.
• Fluent English language usage, grammar, and clarity.

Responsibilities

• Coordinate recruitment activities for nursing and other facility departments.
• Post approved job openings and maintain a vacancy tracker.
• Schedule interviews and communicate with applicants and department managers.
• Assist with reference checks, background screening, license verification, and other pre-employment requirements.
• Coordinate new-hire orientation and onboarding documentation.
• Track required employment documents and onboarding items.
• Maintain accurate employee personnel files and protect confidentiality.
• Monitor employee start dates, status changes, and separation documentation.
• Assist with employee recognition, retention initiatives, and recruitment follow-up.
• Track attendance, leaves and scheduling-related absences.

Skills

Communication skills

Patience

Administrative procedures

Independent decision making

Organizational skills

Phone system proficiency

Computer literacy

English proficiency

Education

High School Diploma or GED

Tools

OnShift scheduling

Job description

Wedgemere HealthCare in Taunton, MA is seeking a Payroll/Scheduling Coordinator to manage 24/7 staffing and payroll coordination for RN/LPN/CAN teams using OnShift. This role ensures shifts meet budgeted levels, monitors overtime, and minimizes overtime without approval.

The position includes recruitment coordination, new hire onboarding, and maintaining confidential employee records. The successful candidate will have strong communication, organizational skills, and experience with