Payroll Scheduling Coordinator

Wedgemere HealthCare; Taunton (MA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Medical

Vision

Life Insurance

401(k)

Job summary

Wedgemere HealthCare in Taunton, MA is seeking a Payroll/Scheduling Coordinator to manage 24/7 staffing and payroll coordination for RN/LPN/CAN teams using OnShift. This role ensures shifts meet budgeted levels, monitors overtime, and minimizes overtime without approval.

The position includes recruitment coordination, new hire onboarding, and maintaining confidential employee records. The successful candidate will have strong communication, organizational skills, and experience with

Qualifications

• Excellent communication skills, both written and oral.
• Patience and ability to relate tactfully with nursing staff.
• Knowledge of administrative practices, procedures and policies.
• Ability to make independent decisions and stay calm during emergencies.
• Strong organizational skills and attention to detail.
• Experience with a multi-line telephone/paging system.
• Proficient computer skills.
• Fluent English language usage, grammar, and clarity.

Responsibilities

• Coordinate recruitment activities for nursing and other facility departments.
• Post approved job openings and maintain a vacancy tracker.
• Schedule interviews and communicate with applicants and department managers.
• Assist with reference checks, background screening, license verification, and other pre-employment requirements.
• Coordinate new-hire orientation and onboarding documentation.
• Track required employment documents and onboarding items.
• Maintain accurate employee personnel files and protect confidentiality.
• Monitor employee start dates, status changes, and separation documentation.
• Assist with employee recognition, retention initiatives, and recruitment follow-up.
• Track attendance, leaves and scheduling-related absences.

Skills

Communication skills

Patience

Administrative procedures

Independent decision making

Organizational skills

Phone system proficiency

Computer literacy

English proficiency

Education

High School Diploma or GED

Tools

OnShift scheduling

Job description

Payroll/Scheduling Coordinator for Wedgemere Healthcare

We know that working in the healthcare industry is more than just a job – it’s a way of life reserved for the most compassionate, caring, and hard-working individuals. We are privileged to work alongside people who believe, like we do, that locally owned and operated healthcare facilities should go beyond simply “meeting the needs” of its residents.

Pay range $32.00 - $38.00 under qualifications experience working in a union environment and administering a CBA

POSITION SUMMARY:

Responsible for working with department heads and scheduling facility staff, (i.e. RN’s/LPN’s/CAN’s, Dietary, etc.) for a 24 hour per day, 7 day a week operation, utilizing the scheduling program OnShift.

Appropriately schedule all RN’s/LPN’s and Certified Nursing Assistants to budgeted staffing levels to cover shifts 24 hours per day – 7 days per week. Monitor schedules to ensure that overtime is not incurred without the prior approval of the Administrator. Replace any call-outs as soon as possible, being sure not to use overtime unless prior approval from the Administrator is received.

Payroll Coordinator:

• Coordinate recruitment activities for nursing and other facility departments.
• Post approved job openings and maintain a vacancy tracker.
• Schedule interviews and communicate with applicants and department managers.
• Assist with reference checks, background screening, license verification, and other pre-employment requirements in accordance with facility policy and applicable law.
• Coordinate new-hire orientation and onboarding documentation.
• Track required employment documents and outstanding onboarding items.
• Maintain accurate employee personnel files and protect confidential information.
• Monitor employee start dates, status changes, and separation documentation.
• Assist with employee recognition, retention initiatives, and recruitment follow-up.
• Attendance, Leave, and Employee Records
• Track call-outs, tardiness, attendance patterns, and staffing-related absences.
• Maintain records of approved leave requests and schedule changes.

QUALIFICATIONS:

• High School Diploma or GED equivalent-Excellent communication skills, both written and oral.
• Must possess patience and the ability to relate tactfully and professionally with all nursing staff members.
• Must be knowledgeable of administrative practices, procedures and policies.
• Must possess the ability to make independent decisions when circumstances arrant such action and to remain calm during emergency situations.
• Ability to complete assignments in a timely manner with minimal supervision.
• Must possess outstanding organizational skills.
• Ability to understand and operate mechanics of a multi-line telephone/paging system.
• Must have computer experience.
• Must be proficient in the English language, including grammatical usage.

Benefits include but not limited to:

• Paid time off (vacation, sick, holiday)
• Medical
• Vision
• Life Insurance
• 401(k)

If you have a passion for helping people, for making them feel safe, respected, cared for and listened to, then your next step is with us.

Next Step Healthcare is an Equal Opportunity / Affi

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.

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