Healthcare Office & Scheduling Coordinator

The Christ Hospital; Cincinnati (OH); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Christ Hospital in Cincinnati, OH is seeking an experienced administrative support specialist to manage the department's daily operations and provide essential secretarial assistance to staff, Social Work, physicians, and patients.

You will handle front-desk greetings, phone routing, mail and document handling, scheduling meetings, maintaining Outlook calendars, and ensuring records are accurate and accessible.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum 3 years secretarial or office management experience.
• Proficient typing, Excel, Word, Outlook, and PowerPoint; strong customer service; knowledge of medical terminology.

Responsibilities

• Greet visitors and direct to the appropriate staff.
• Answer department calls and route messages.
• Manage mail, faxes, and document scanning into EMR or shared drives.
• Schedule meetings; reserve rooms and ensure equipment/refreshments.
• Maintain department Outlook calendar and files for easy access.
• Prepare letters, minutes, and regulatory forms; assist IT as needed.

Skills

Secretarial work

Office management

Typing

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Customer service

Medical terminology

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

The Christ Hospital in Cincinnati, OH is seeking an experienced administrative support specialist to manage the department's daily operations and provide essential secretarial assistance to staff, Social Work, physicians, and patients.

You will handle front-desk greetings, phone routing, mail and document handling, scheduling meetings, maintaining Outlook calendars, and ensuring records are accurate and accessible.