Healthcare Office Operations Coordinator (Field Support)

Maxim Healthcare; Jeffersonville (IN); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Weekly Paychecks

Quarterly Bonuses & Profit Sharing

Comprehensive Benefits: Health, dental

401(k) with company matching

Employee Discounts

Recognition & Rewards

Career Advancement

Training & Mentorship

Job summary

Maxim Healthcare in Jeffersonville, IN is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This on-site role focuses on administrative tasks that keep the business running smoothly.

You will assist with billing, payroll, and medical records, maintain confidentiality under HIPAA, and ensure regulatory compliance while delivering excellent customer service to visitors, clients, and staff.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative experience.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask effectively while maintaining attention to detail.
• Note: This is an office-based position.

Responsibilities

• Assist with billing, payroll, and medical records processes
• Maintain confidentiality of client, patient, caregiver, and team member information
• Ensure compliance with HIPAA and regulatory requirements
• Provide excellent customer service to visitors, clients, and team members
• Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
• Support onboarding and credentialing of external staff
• Perform other duties as assigned

Skills

Organizational skills

Time management

Verbal and written communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Maxim Healthcare in Jeffersonville, IN is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This on-site role focuses on administrative tasks that keep the business running smoothly.

You will assist with billing, payroll, and medical records, maintain confidentiality under HIPAA, and ensure regulatory compliance while delivering excellent customer service to visitors, clients, and staff.