Office Coordinator & Field Support Specialist

Maxim Healthcare; Lombard (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Weekly pay

Bonus potential

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) matching

Employee discounts

Awards & recognition

Career advancement

Training & mentorship

Job summary

Maxim Healthcare in Lombard, IL is seeking an Office Coordinator (Field Support Specialist) to provide essential operational support in a fast-paced office. Join a team that values accuracy, confidentiality, and excellent customer service to ensure smooth daily operations.

Responsibilities include billing, payroll, and medical records processing, plus onboarding of external staff. This office-based role offers weekly pay, benefits, and opportunities for growth within a supportive organization.

Qualifications

• High school diploma required.
• Minimum 1 year of administrative experience.
• Proficiency in Microsoft Office; ability to learn new systems quickly.
• Strong organizational and time management skills.
• Excellent verbal and written communication; multitasking capability.
• Note: This is an office-based position.

Responsibilities

• Assist with billing, payroll, and medical records processes.
• Maintain confidentiality of client, patient, caregiver, and team member information.
• Ensure compliance with HIPAA and regulatory requirements.
• Provide excellent customer service to visitors, clients, and team members.
• Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence.
• Support onboarding and credentialing of external staff.
• Perform other duties as assigned.

Skills

Administrative experience

Microsoft Office

HIPAA knowledge

Customer service

Education

High school diploma

Tools

Billing software

Payroll software

Job description

Maxim Healthcare in Lombard, IL is seeking an Office Coordinator (Field Support Specialist) to provide essential operational support in a fast-paced office. Join a team that values accuracy, confidentiality, and excellent customer service to ensure smooth daily operations.

Responsibilities include billing, payroll, and medical records processing, plus onboarding of external staff. This office-based role offers weekly pay, benefits, and opportunities for growth within a supportive organization.