Office Coordinator (Field Support) – Growth & Impact

Maxim Healthcare; Carlsbad (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Weekly paychecks

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Job summary

Maxim Healthcare is seeking a detail-oriented Field Support Specialist to provide essential operational support to our local office in Carlsbad, CA. This office-based role focuses on administrative tasks that keep the business running smoothly and supports billing, payroll, and medical records processes.

You’ll thrive in a fast-paced environment, maintain confidentiality, ensure HIPAA compliance, and deliver excellent customer service to visitors, clients, and team members while growing your

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of administrative experience, including typing skills.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Note: This is an office-based position.

Responsibilities

• Assist with billing, payroll, and medical records processes
• Maintain confidentiality of client, patient, caregiver, and team member information
• Ensure compliance with HIPAA and regulatory requirements
• Provide excellent customer service to visitors, clients, and team members
• Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
• Support onboarding and credentialing of external staff
• Perform other duties as assigned

Skills

Administrative experience

Typing skills

Microsoft Office

Organizational skills

Time management

Verbal and written communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Maxim Healthcare is seeking a detail-oriented Field Support Specialist to provide essential operational support to our local office in Carlsbad, CA. This office-based role focuses on administrative tasks that keep the business running smoothly and supports billing, payroll, and medical records processes.

You’ll thrive in a fast-paced environment, maintain confidentiality, ensure HIPAA compliance, and deliver excellent customer service to visitors, clients, and team members while growing your