Healthcare Office Manager | Patient Experience & Staff Leadership

Virtua; Bordentown (NJ); On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) / 403(b) plan

Paid time off

Job summary

Virtua is seeking a dedicated office administrator to oversee day-to-day operations and staff at our New Jersey location. You will be the point person for requests, research information, prepare reports and presentations, and ensure high levels of patient and employee satisfaction.

The role includes hiring, training, and supervising front desk staff, coordinating workflows, and ensuring adherence to procedures and STAR standards. Strong communication and organizational skills are essential.

Qualifications

• 3–5 years of secretarial or administrative experience required; supervisory experience preferred.
• Proficiency with Excel, Word, PowerPoint, Outlook, and internet.
• Excellent verbal and written communication; ability to interact with all levels.
• Strong organizational skills and ability to adapt to changing priorities.
• Knowledge of organizational policies or quick learner.

Responsibilities

• Oversee day-to-day office operations and staff.
• Hire, train, coach and develop office staff; manage workflow and standards.
• Organize payroll, purchasing, and administrative procedures.
• Support departments to improve patient satisfaction; lead engagement initiatives.
• Schedule meetings, manage calendars, handle inquiries and maintain a safe workplace.

Skills

MS Office

Communication skills

Organizational skills

Supervisory experience

Staff training

Education

High School diploma

Associate degree preferred

Tools

Payroll software

Job description

Virtua is seeking a dedicated office administrator to oversee day-to-day operations and staff at our New Jersey location. You will be the point person for requests, research information, prepare reports and presentations, and ensure high levels of patient and employee satisfaction.

The role includes hiring, training, and supervising front desk staff, coordinating workflows, and ensuring adherence to procedures and STAR standards. Strong communication and organizational skills are essential.