Healthcare Office Coordinator — Front Desk & Admin

Vitra Health; Braintree (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Vitra Health is seeking an organized Office Coordinator to support daily office operations and ensure an efficient, welcoming, and professional environment. Under the CEO, you will coordinate front desk activities, support administrative and clinical teams, and help maintain smooth workflows across the office.

The role includes assisting with scheduling, recordkeeping, vendor relations, and maintaining policy manuals while floating between two corporate offices in Braintree, MA and Boston, MA.

Qualifications

• High school diploma or GED required; associate’s degree preferred.
• At least two years of administrative or medical office experience.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Coordinate daily office and front desk operations; support scheduling, calendar coordination, and communication among teams.
• Provide courteous, responsive assistance to patients, visitors, vendors, and employees, and handle confidential information with discretion.

Skills

Administrative experience

Organizational skills

Communication skills

Problem solving

Data entry

Office software proficiency

Multitasking

Team collaboration

Education

High school diploma or GED

Associate degree (preferred)

Job description

Vitra Health is seeking an organized Office Coordinator to support daily office operations and ensure an efficient, welcoming, and professional environment. Under the CEO, you will coordinate front desk activities, support administrative and clinical teams, and help maintain smooth workflows across the office.

The role includes assisting with scheduling, recordkeeping, vendor relations, and maintaining policy manuals while floating between two corporate offices in Braintree, MA and Boston, MA.