Healthcare Office Coordinator — Frontline Ops Support

VitalCaring Group; Bradenton (FL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health & Wellness

Medical, Dental, Vision coverage

401(k) with company match

PTO

Job summary

VitalCaring Group is seeking an Office Coordinator to support branch operations and ensure clinicians have what they need to deliver patient care. The role emphasizes organization, proactive communication, and ownership in a fast-paced home health environment.

You will coordinate onboarding, manage mail and records, and serve as a primary office contact, enabling seamless daily operations and quality patient care.

Qualifications

• High school diploma or equivalent required.
• 2 years of administrative or office experience (healthcare preferred).
• Strong organizational skills with attention to detail.
• Excellent communication and customer service, including phone support.

Responsibilities

• Manage day-to-day office operations, including clerical tasks, supplies, and office systems.
• Partner with the Branch Director to support team needs and maintain an efficient work environment.
• Coordinate onboarding tasks, including I-9 completion and new hire documentation.
• Prepare and organize materials for new hire orientation and ensure readiness for day one.
• Handle incoming and outgoing mail, including patient-related documentation and vendor invoices.
• Answer incoming calls and support outbound communication on behalf of the branch.
• Maintain accurate records through data entry and updates in internal systems.
• Serve as a key point of contact for office needs, vendors, and team support.

Skills

Organization

Professionalism

Ownership

Communication

Customer service

Phone support

Computers

Multitasking

Prioritization

Education

High school diploma or equivalent

Tools

Office systems

Job description

VitalCaring Group is seeking an Office Coordinator to support branch operations and ensure clinicians have what they need to deliver patient care. The role emphasizes organization, proactive communication, and ownership in a fast-paced home health environment.

You will coordinate onboarding, manage mail and records, and serve as a primary office contact, enabling seamless daily operations and quality patient care.