Healthcare Office Administrator

Empower Nation LLC; San Antonio (TX); Hybrid; USD 21,000 - 23,000; Part time

Job summary

Empower Nation LLC seeks a part-time Healthcare Office Administrator to support our Behavioral Health team. You will assist the Executive team, handle bookkeeping, onboarding, credentialing, HR records, payroll, and vendor relations, with potential path to full-time.

Role is remote with travel, 20 hours per week, starting pay $15.00/hour, bi-weekly pay, equity incentives. Previous healthcare admin, QuickBooks/Bill.com, and HR experience is preferred.

Qualifications

• 1–2+ years of office or administrative experience, ideally in a healthcare or behavioral health setting.
• 1–2+ years of HR/People Operations experience, ideally in a healthcare or behavioral health setting.
• Proficiency with Microsoft Office/Outlook and AI tools like Claude
• Indeed, BoldSign, and ADP experience preferred.
• QuickBooks, Acumatica, Navan, and Bill.com experience preferred.
• Strong organization, follow-through and attention to detail.
• Discretion with confidential HR, financial and health information.
• Credentialing experience is a plus.

Responsibilities

• Enter and code vendor bills and expenses in Bill.com / QuickBooks Online.
• Track receipts, staff reimbursements and payment follow-ups.
• Keep financial records and supporting documents organized.
• Pull and distribute AR/AP aging reports, balance sheets, income statements.
• Post jobs, screen applicants and schedule interviews.
• Prepare and track offer letters, agreements and e-signatures.
• Maintain employee and contractor files and HR records.
• Assist in preparing and submitting payroll.
• Respond to employee inquiries.
• Coordinate new-hire onboarding paperwork and checklists.
• Assemble provider credentialing and payer-enrollment packets (CAQH, NPI, Medicare) and track their status.
• Keep licenses, certifications and expiration dates current.
• Help with business registrations and state filings for new entities.
• Follow up with vendors, insurers and service providers.
• Manage correspondence and keep shared files organized and confidential.

Skills

Microsoft Office/Outlook

HR/People Operations

Tools

Bill.com

QuickBooks Online

Acumatica

Navan

ADP

Indeed

BoldSign

Claude

Job description

Part Time US

6 days ago Requisition ID: 1001

Salary Range: $15.00 To $17.00 Hourly

Healthcare Office Administrator – Behavioral Health

Theris delivers telepsychiatry and behavioral health care to senior-living communities across several states. We're looking for an organized, dependable Office Administrator to support our Executive team and keep the business running behind the scenes. The role starts part-time and could become full-time.

Key Responsibilities

Bookkeeping & Finance:

• Enter and code vendor bills and expenses in Bill.com / QuickBooks Online.
• Track receipts, staff reimbursements and payment follow-ups.
• Keep financial records and supporting documents organized.
• Pull and distribute AR/AP aging reports, balance sheets, income statements.
• Post jobs, screen applicants and schedule interviews.
• Prepare and track offer letters, agreements and e-signatures.
• Maintain employee and contractor files and HR records.
• Assist in preparing and submitting payroll.
• Respond to employee inquiries.

Onboarding & Credentialing

• Coordinate new-hire onboarding paperwork and checklists.
• Assemble provider credentialing and payer-enrollment packets (CAQH, NPI, Medicare) and track their status.
• Keep licenses, certifications and expiration dates current.

Business Administration & Vendor Relations

• Help with business registrations and state filings for new entities.
• Follow up with vendors, insurers and service providers.
• Manage correspondence and keep shared files organized and confidential.

Requirements

• 1–2+ years of office or administrative experience, ideally in a healthcare or behavioral health setting.
• 1–2+ years of HR/People Operations experience, ideally in a healthcare or behavioral health setting.
• Proficiency with Microsoft Office/Outlook and AI tools like Claude
• Indeed, BoldSign, and ADP experience preferred.
• QuickBooks, Acumatica, Navan, and Bill.com experience preferred.
• Strong organization, follow-through and attention to detail.
• Discretion with confidential HR, financial and health information.
• Credentialing experience is a plus.

Job Type: Part-time (20hrs per week), could become full-time

Schedule: Remote with travel

Pay: Starting at $15.00 per hour, paid bi-weekly, with equity incentive plans