Healthcare HR & Admin Coordinator - Onboarding & Exec Support

Oracle Corporation; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Abrazo Central Hospital is seeking a capable HR Coordinator to support day-to-day HR operations and provide executive administrative assistance to the Administrative Executive Team. You will help onboard new hires, maintain employee records, ensure compliance, and assist with HR communications in a fast-paced healthcare setting.

Additionally, you will back the C‑Suite with calendar management, meeting coordination, presentations, reports, and confidential communications, fostering strong

Qualifications

• High School Diploma or GED.
• Minimum of 5 years of progressively responsible administrative support experience.
• Experience supporting senior leaders or executives.
• Experience coordinating projects, meetings, and multiple priorities simultaneously.
• Preferred HR experience in healthcare settings.

Responsibilities

• Coordinate onboarding activities, including pre-employment requirements, orientation scheduling, new hire documentation, and employee integration processes.
• Coordinate employee recognition activities, service awards, wellness initiatives, and engagement programs.
• Provide administrative support for HR operations and respond to employee inquiries regarding HR policies, benefits, procedures, and employment practices.
• Maintain, audit, and organize employee records to ensure compliance with regulatory and organizational requirements.
• Process employment verifications and maintain HR databases and employee information systems.
• Coordinate employee recognition programs, engagement initiatives, recruitment events, job fairs, and retention activities.
• Support HR reporting, data collection, spreadsheet management, and department projects.
• Assist with departmental committees, employee relations initiatives, and special projects that support organizational culture and workforce engagement.
• Provide high-level administrative support to the C-Team, including calendar management, appointments, priorities, and correspondence.
• Coordinate meetings, leadership sessions, committee meetings, and special events, including agenda preparation, document creation, minute taking, and follow-up on action items.
• Prepare presentations, reports, spreadsheets, dashboards, and executive communications.
• Manage incoming communications and mail and ensure timely responses and follow-up on sensitive or confidential matters.
• Support strategic initiatives and special projects requiring research, information gathering, analysis, and coordination across departments.
• Manage departmental supplies, records, and filing systems.
• Coordinate mail, email, phone communications, and office workflows.
• Develop and maintain efficient systems, processes, and documentation that support departmental effectiveness.

Skills

Onboarding support

Executive support

Calendar management

Meeting coordination

Data reporting

Confidential information handling

Education

High School Diploma or GED

Associate degree or college coursework in HR/Business/Healthcare Administration

Tools

MS Office Suite

Job description

Abrazo Central Hospital is seeking a capable HR Coordinator to support day-to-day HR operations and provide executive administrative assistance to the Administrative Executive Team. You will help onboard new hires, maintain employee records, ensure compliance, and assist with HR communications in a fast-paced healthcare setting.

Additionally, you will back the C‑Suite with calendar management, meeting coordination, presentations, reports, and confidential communications, fostering strong