Healthcare Construction Project Coordinator

Layton Construction; Knoxville (TN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer-

Job summary

Layton Construction is seeking an administrative assistant to support project teams in Knoxville, TN. You will manage documentation, coordinate subcontractor paperwork, and prepare agendas and minutes for preconstruction meetings.

Strong MS Office skills, fast typing, and multitasking abilities are essential to ensure organized, compliant project records. Ideal candidates will have 2+ years in an admin role, excellent communication, and a team-oriented mindset.

Qualifications

• High school diploma or equivalent.
• Typing speed of at least 50 wpm.
• At least 2 years of secretarial or administrative experience.
• Working knowledge of Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks.
• Team player who supports coworkers and customers.
• Experience in construction admin is preferred.

Responsibilities

• Prepare and organize project documents and paperwork.
• Maintain organized filing systems for quick retrieval.
• Coordinate shop drawings, change requests, and approvals with teams.
• Draft and transmit correspondence and meeting minutes.
• Assist in estimating, buyout, and scope development for trades.
• Ensure compliance and accurate documentation for contracts and insurance.
• Support project managers to improve project paperwork quality.

Skills

50 wpm typing

Excellent communication

Multitasking

Organization

Team player

Education

High school diploma or equivalent

1–2 years post high school admin training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking an administrative assistant to support project teams in Knoxville, TN. You will manage documentation, coordinate subcontractor paperwork, and prepare agendas and minutes for preconstruction meetings.

Strong MS Office skills, fast typing, and multitasking abilities are essential to ensure organized, compliant project records. Ideal candidates will have 2+ years in an admin role, excellent communication, and a team-oriented mindset.