Healthcare Construction Project Admin & Docs Specialist

STO Building Group Careers; Knoxville (TN); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer

Life & AD&D Insurance

Short-term Disability Insurance

Paid time off

Paid Holidays

Employee Assistance Program

Job summary

Layton Construction is seeking an organized administrative professional to support construction projects in Knoxville. You will manage contracts, POs, pay requests, warranties, and closeout documents, ensuring compliance and timely responses from subs.

The role requires strong MS Office skills, 2+ years in administration, and excellent communication. This on-site position offers comprehensive benefits and opportunities in a collaborative team environment.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years’ experience in secretarial or administrative work.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and ability to create basic documents and spreadsheets.
• Excellent written and verbal communication skills.
• Excellent organizational skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Ability to multi-task and establish priorities.
• Ability to perform routine tasks.
• Team player who helps coworkers, customers, and others achieve goals.
• Ability to perform essential duties and responsibilities efficiently, accurately, and safely.
• Prior administration experience in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• One to two years post high school administrative assistant training preferred.

Responsibilities

• Deliver predictable outcomes for internal teams, external teams, and customers.
• Ensure integrity by working with honesty, unity, safety, and quality of work.
• Prepare contracts, purchase orders, owner pay requests, project insurances, bonds, warranties, and closeout documents; monitor compliance.
• Ensure timely responses from subcontractors for contract paperwork.
• Create and maintain project checklists.
• Coordinate with project managers to align shop drawings, milestones, and reviews.
• Maintain logs for shop drawings, clarification requests, change requests, and proposals.
• Distribute change requests and track pricing changes.
• Instruct project team in organized filing and document management.
• Prepare agendas and preconstruction meeting documents; transcribe minutes.
• Prepare and issue change orders to subcontractors and owners for extra work.
• Assist in estimate and buyout of projects.
• Coordinate with teams to improve project paperwork quality.
• Discuss goals, issues, and objectives with the team.
• May administer contracts and purchase orders as assigned by leadership.
• Assist in establishing OCIP/CCIP programs and maintain related documents.
• Draft, transmit, and file correspondence.
• Assist in bidding and developing scope of work for trade contractors.
• Perform other related duties as assigned.

Skills

Typing 50 wpm

Admin experience

MS Word

Excel

PowerPoint

Outlook

Strong communication

Organization skills

Multitasking

Team player

Education

High school diploma or equivalent

Post-high school admin training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking an organized administrative professional to support construction projects in Knoxville. You will manage contracts, POs, pay requests, warranties, and closeout documents, ensuring compliance and timely responses from subs.

The role requires strong MS Office skills, 2+ years in administration, and excellent communication. This on-site position offers comprehensive benefits and opportunities in a collaborative team environment.