Construction Project Coordinator

STO Building Group; Eagle Mountain (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

Layton Construction is seeking a Project Assistant to provide essential administrative and project coordination support to construction teams, ensuring efficient project delivery and accurate documentation.

Responsibilities include managing records, tracking deliverables, coordinating subcontractor communication, and supporting contract/compliance processes, while upholding Layton’s standards of quality and safety.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to accomplish routine tasks.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• One to two years post high school administrative assistant training preferred.

Responsibilities

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Assembles, compiles, and/or prepares documents to ensure efficient project documentation: contracts, purchase orders, owner pay requests, insurances, bonds, notices, warranties, O&M manuals, and as‑built drawings; monitors compliance.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklists.
• Works with the Superintendent establishing dates for receiving shop drawings and milestones; follows up for review/approval.
• Maintains logs reflecting shop drawings status, clarifications, change/ proposal requests.
• Distributes change requests and follows up for pricing changes.
• Instructs project team in organized filing; maintains proper use.
• Prepares agendas and preconstruction meeting documents; records minutes.
• Prepares and issues change orders to subcontractors/owners for extra work.
• Assists in estimating and buyout of projects.
• Coordinates with project managers to improve documentation quality.
• Discusses and coordinates goals, issues, and objectives.
• May administer contracts and purchase orders as assigned.
• Assists in OCIP/CCIP program documentation as required.
• Drafts, transmits, and files correspondence.
• Assists in bidding and scope development for trades.
• Performs other related duties as assigned.

Skills

Typing 50 wpm

Excellent written and verbal comms

Excellent organizational skills

Multitask with priorities

Team player

Construction admin experience

Education

High school diploma or equivalent

One to two years post high school admin training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking a Project Assistant to provide essential administrative and project coordination support to construction teams, ensuring efficient project delivery and accurate documentation.

Responsibilities include managing records, tracking deliverables, coordinating subcontractor communication, and supporting contract/compliance processes, while upholding Layton’s standards of quality and safety.