Healthcare Construction Project Admin & Document Control

Layton Construction Company; Knoxville (TN); On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Life & AD&D Insurance

Paid time off

Job summary

Layton Construction is seeking an organized administrative assistant to support project teams in Knoxville/Sandy. The role involves compiling contracts, maintaining paperwork, managing shop drawings, and coordinating with project managers to ensure timely, accurate documentation.

Applicants should have a high school diploma, 2+ years in an administrative role, and proficiency with Word, Excel, PowerPoint, and Outlook. Construction experience is preferred and strong communication is essential.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• At least 2 years’ experience in secretarial or administrative work.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and ability to create basic documents and spreadsheets.
• Excellent written and verbal communication skills.
• Excellent organization skills; develops systems for access to information.
• Ability to handle multiple tasks and prioritize effectively.
• Team player who helps coworkers and others.
• Experience in construction admin preferred.
• One to two years post high school administrative assistant training preferred.

Responsibilities

• Assembles, compiles, and prepares contracts, purchase orders, owner pay requests, and other project documents.
• Maintains project checklists and logs for shop drawings, clarification requests, change orders, and proposals.
• Distributes change requests and follows up on pricing changes.
• Prepares agendas and minutes for preconstruction meetings.
• Prepares and issues change orders to subcontractors and owners.
• Assists in estimating and buyout of projects and in bid development.
• Coordinates with project managers to improve project paperwork quality.
• Drafts, transmits, and files correspondence.
• Assists in administering contracts and purchase orders as assigned.
• Maintains program documentation for OCIP/CCIP where applicable.

Skills

Typing 50 wpm

MS Word

MS Excel

MS PowerPoint

MS Outlook

Communication

Organization

Team player

Education

High school diploma

Administrative assistant training

Job description

Layton Construction is seeking an organized administrative assistant to support project teams in Knoxville/Sandy. The role involves compiling contracts, maintaining paperwork, managing shop drawings, and coordinating with project managers to ensure timely, accurate documentation.

Applicants should have a high school diploma, 2+ years in an administrative role, and proficiency with Word, Excel, PowerPoint, and Outlook. Construction experience is preferred and strong communication is essential.