Healthcare Administrative & Scheduling Specialist

Beth Israel Lahey Health (BILH); United States; On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health (BILH) is seeking an administrative professional to support multiple clinical departments and provide guidance to staff. The role handles a broad range of tasks from answering calls and greeting visitors to scheduling, data entry, and report preparation.

Responsibilities include calendar management for department leaders, event coordination, vendor communications, and maintaining confidential information.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.

Responsibilities

• Answers and screens telephone calls, greets patients and visitors, directs to appropriate person, provides information within scope.
• Types correspondence, forms, reports, manuscripts with complex formatting; proofs materials.
• Schedules appointments and maintains calendars for department chairs/managers; arranges meetings and travel.
• Organizes conferences, seminars or events; handles registration, fees, agendas, refreshments.
• Maintains files and databases; enters data, prepares periodic reports and mailings.
• Communicates with vendors, staff and patients; maintains confidentiality; handles requests.
• Performs routine maintenance of office equipment; manages supplies and invoices.
• Prepares and tracks administrative forms; coordinates with other departments to resolve delays.
• Performs routine clerical tasks including mail, copying and document distribution.
• Assists with problem solving and training as department resource.

Skills

Microsoft Office

Education

High School diploma or GED

Job description

Beth Israel Lahey Health (BILH) is seeking an administrative professional to support multiple clinical departments and provide guidance to staff. The role handles a broad range of tasks from answering calls and greeting visitors to scheduling, data entry, and report preparation.

Responsibilities include calendar management for department leaders, event coordination, vendor communications, and maintaining confidential information.