Healthcare Administrative Coordinator — Lead Exec Support

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 34,000 - 45,000; Full time

Job summary

Beth Israel Deaconess Medical Center, Inc. is seeking an experienced administrative professional to support leadership by coordinating complex tasks, projects and staff.

The role includes screening calls, scheduling, committee coordination and high-level drafting of correspondence and reports. The position requires a High School diploma or GED (Associate's degree preferred) and 3–5 years of related experience with strong Microsoft Office skills.

Qualifications

• High School diploma or GED required; Associate's degree preferred.
• 3–5 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications; may produce complex documents, perform analysis and maintain databases.

Responsibilities

• Screens calls and access for high-level positions, determining who needs face-to-face meetings or referrals to managers.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees; distributes minutes, prepares agendas and materials.
• Plans, coordinates and makes recommendations for high-profile programs and events.
• drafts and edits complex and sensitive correspondence and reports for manager approval.
• Compiles and analyzes data from multiple sources to create detailed documents, reports and high-level presentations.
• Performs department-specific responsibilities as documented locally.

Skills

Decision Making

Problem Solving

Independence of Action

Written Communications

Oral Communications

Knowledge

Team Work

Customer Service

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint/Access)

Job description

Beth Israel Deaconess Medical Center, Inc. is seeking an experienced administrative professional to support leadership by coordinating complex tasks, projects and staff.

The role includes screening calls, scheduling, committee coordination and high-level drafting of correspondence and reports. The position requires a High School diploma or GED (Associate's degree preferred) and 3–5 years of related experience with strong Microsoft Office skills.