Healthcare Administrative Coordinator

Our House of Tooele; Tooele (UT); On-site; USD 38,000 - 52,000; Full time

Job summary

Our House of Tooele is seeking an Administrative Assistant to partner with the Executive Director in daily operations of our assisted living community. The role emphasizes strong organization, communication, and a compassionate approach within a healthcare setting.

The ideal candidate brings experience in healthcare management, scheduling, payroll, HR, or related operations, with a proactive mindset and the ability to multitask in a busy environment.

Qualifications

• Experience in healthcare, assisted living, or senior care preferred.
• Management or supervisory experience is a plus.
• Experience with employee scheduling, payroll, and HR is desirable.
• Excellent organizational and time management skills.
• Strong attention to detail and confidentiality.
• Professional, friendly, and compassionate communication.
• Ability to multitask in a busy healthcare environment.
• Independent yet collaborative team player.

Responsibilities

• Assist the Executive Director with daily administrative and operational responsibilities.
• Help coordinate staff schedules and ensure appropriate staffing coverage.
• Assist with payroll-related tasks and maintaining accurate employee records.
• Provide support with HR duties, including onboarding and personnel needs.
• Maintain organized files, records, calendars, and office documentation.
• Assist with communication between management, staff, residents, and families.
• Coordinate meetings, appointments, and administrative activities.
• Handle phones, emails, filing, data entry, and correspondence.
• Assist with compliance documentation and healthcare-related tasks.
• Help monitor and maintain an organized office environment.
• Lend a hand with other community needs as required.
• Support leadership with special projects and priorities.

Skills

Scheduling

Payroll tasks

HR duties

Organizational skills

Communication skills

Microsoft Office

Data entry

Confidentiality

Team player

Multitasking

Tools

Microsoft Office

Scheduling software

Job description

Our House of Tooele is seeking an Administrative Assistant to partner with the Executive Director in daily operations of our assisted living community. The role emphasizes strong organization, communication, and a compassionate approach within a healthcare setting.

The ideal candidate brings experience in healthcare management, scheduling, payroll, HR, or related operations, with a proactive mindset and the ability to multitask in a busy environment.