Administrative Assistant

SUNY Upstate Medical University; City of Syracuse, Northern (NY, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

SUNY Upstate Medical University is seeking an Administrative Assistant to support the Director and Associate Directors of Transitional Care and Case Management. You will handle day-to-day operations, respond to calls, organize correspondence, plan meetings, and prepare HR paperwork and travel arrangements.

Responsibilities include coordinating information flow, managing budgets and reports, and leading special projects for the department.

Qualifications

• Associate's Degree required and at least 3 years of administrative experience, preferably healthcare.
• Excellent written and verbal communication, strong organizational and analytical thinking, and solid computer skills.

Responsibilities

• Provide administrative support to the Director and Assistant Director of Case Management.
• Manage calendars, schedule meetings, prepare agendas and minutes, and handle HR paperwork for recruitment.
• Coordinate information flow and assist with administrative policies and budgeting reports.

Skills

Administrative support

Calendar management

Communication

Organizational skills

Education

Associate's Degree

Tools

Microsoft Office

Job description

Job Summary:

The Administrative Assistant will provide administrative support to the Director of Transitional Care, Associate Director of Transitional Care, Director of Case Management, and the Assistant Director of Case Management. Responsibilities include, but are not limited to, resolving day-to-day operational issues, responding to phone calls, opening and sorting daily correspondence, planning, organizing, and coordinating administrative duties, managing calendars, scheduling meetings, preparing agendas and meeting minutes, preparing Human Resources paperwork for recruitment, and preparing travel arrangements. The Administrative Assistant will also coordinate information flow for all areas assigned to the Director of Transitional Care, assist in managing administrative policies, manage variance reporting for operational budget expenses, maintain statistical reports, databases, and spreadsheets, manage various projects related to the operative service needs of the department, and oversee the coordination, supervision, and completion of special projects and or events assigned.

Minimum Qualifications:

Associate's Degree in a related field and a minimum of three years of administrative experience (preferably in a healthcare environment) or an equivalent combination of education and experience required. Excellent written/oral communication, organizational, analytical, critical thinking, and computer skills required.

Work Days:

Monday-Friday, Days

Message to Applicants:

RecruitmentOffice: Human Resources