Healthcare Administrative Coordinator

Keck Medicine of USC; Los Angeles (CA); On-site; USD 50,000 - 85,000; Full time

Job summary

Keck Medicine of USC is seeking a detail-oriented administrative assistant to coordinate clerical duties and maintain files for the department. You will support data entry, meeting scheduling, and preparation of reports for committees and hospital services.

The role emphasizes strong MS Office skills (Word, Excel, PowerPoint), professional communication, and excellent customer service as you assist patients and visitors and help ensure confidential information is handled properly.

Qualifications

• Req High school or equivalent
• Req 2 years Experience in a secretarial role.
• Req Experience in customer service field.
• Req Excellent working knowledge and skills in Microsoft Office programs including MS Word, Excel, and PowerPoint
• Req Must be able to use spreadsheets for display of data, and manipulate data for presentation to various departments.
• Req Demonstrate excellent customer service behavior.
• Req Demonstrates excellent verbal and written communication skills.
• Pref Bachelor's degree Degree in related field
• Pref Experience with data entry and statistical analysis.
• Pref Experience with Kronos timekeeping system
• Pref Medical Terminology.

Responsibilities

• Coordinates and documents clerical duties for the department.
• Types and proofs documents; creates spreadsheets and tables.
• Maintains computer records and files; develops PowerPoint presentations.
• Greets patients/visitors and provides information; handles messages.
• Enters data and prepares reports for committees and departments.
• Schedules meetings; arranges rooms and equipment; takes minutes.
• Maintains filing systems; distributes information; handles mail.

Skills

Communication

Customer service

Data entry

Spreadsheet display

Microsoft Office

Word

PowerPoint

Meeting scheduling

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Kronos timekeeping system

Job description

Keck Medicine of USC is seeking a detail-oriented administrative assistant to coordinate clerical duties and maintain files for the department. You will support data entry, meeting scheduling, and preparation of reports for committees and hospital services.

The role emphasizes strong MS Office skills (Word, Excel, PowerPoint), professional communication, and excellent customer service as you assist patients and visitors and help ensure confidential information is handled properly.