Nursing Administrative Specialist & Meeting Coordinator

Keck Medicine of USC; Los Angeles (CA); On-site; USD 36,000 - 57,000; Full time

Job summary

Keck Hospital of USC is seeking an organized Nursing Administrative Assistant to provide clerical and reception support, including scheduling, meeting coordination, and travel arrangements. You will assist the Nursing Director and collaborate with the Nursing Operations Council to ensure documentation and policies are current.

The role requires strong typing, MS Office proficiency, and the ability to manage multiple priorities in a dynamic clinical setting while maintaining patient

Qualifications

• High school diploma or equivalent required.
• Specialized/technical secretarial training preferred.
• Three years of secretarial experience, preferably in a health care setting.
• Typing 45–55 words per minute required.
• Ability to operate a computer terminal and MS Office software.
• Ability to communicate clearly and manage multiple priorities.
• Fire Life Safety Training (LA City) required within 30 days of hire.
• Medical terminology preferred.

Responsibilities

• Typing and proofreading a variety of materials such as correspondence, memos, reports and charts.
• Edit and disseminate materials; answer phones and relay messages.
• Maintain Nursing Administration records/files and ensure format consistency for committees.
• Coordinate schedules and travel arrangements for the Chief Nursing Officer.
• Provide research/administrative support for special projects and prepare data.
• Take minutes, schedule meetings, arrange meals, and handle event prep.
• Handle confidential information securely and assist callers as needed.
• Perform other duties as assigned.

Skills

Typing 45-55 wpm

Microsoft Office

Communication skills

Multitasking

Secretarial experience

Education

High school diploma or equivalent

Secretarial training

Job description

Keck Hospital of USC is seeking an organized Nursing Administrative Assistant to provide clerical and reception support, including scheduling, meeting coordination, and travel arrangements. You will assist the Nursing Director and collaborate with the Nursing Operations Council to ensure documentation and policies are current.

The role requires strong typing, MS Office proficiency, and the ability to manage multiple priorities in a dynamic clinical setting while maintaining patient