Medical Office Coordinator — Clinic Operations & Scheduling

Keck Medicine of USC; Los Angeles (CA); On-site; USD 33,000 - 55,000; Full time

Job summary

Keck Medicine of USC in Los Angeles, CA seeks an Office Coordinator for the Internal Medicine Clinic. This full-time, non-exempt role provides clerical support, data entry, and meeting coordination to keep the clinic running smoothly.

Responsibilities include patient greetings, phone etiquette, scheduling, document prep, filing, minutes, and confidential data handling; requires MS Office proficiency and strong communication. Union environment with competitive hourly pay.

Qualifications

• High school or equivalent required.
• 2 years experience in a secretarial role required.
• Experience in customer service field.
• Excellent working knowledge of Microsoft Office programs including Word, Excel, and PowerPoint.
• Must be able to use spreadsheets for data display and presentation to departments.
• Demonstrate excellent verbal and written communication skills.
• Preferred: Medical Terminology.

Responsibilities

• Communicates effectively with co-workers; receives calls professionally and forwards messages.
• Type and proof documents; create spreadsheets and presentations; maintain records.
• Greet patients/visitors and provide information; maintain telephone etiquette.
• Enter data timely; prepare reports for meetings and hospital departments.
• Maintain confidential information and ensure data accuracy.
• Coordinate meeting dates/times; arrange rooms, AV equipment, catering; take minutes.
• Handle office tasks: copying, filing, mail delivery, and organized retrieval.

Skills

MS Word

Excel

PowerPoint

Data entry

Customer service

Communication

Calendar management

Education

Bachelor's degree in related field

Tools

Kronos

Job description

Keck Medicine of USC in Los Angeles, CA seeks an Office Coordinator for the Internal Medicine Clinic. This full-time, non-exempt role provides clerical support, data entry, and meeting coordination to keep the clinic running smoothly.

Responsibilities include patient greetings, phone etiquette, scheduling, document prep, filing, minutes, and confidential data handling; requires MS Office proficiency and strong communication. Union environment with competitive hourly pay.