Healthcare Administrative Coordinator

Keck Medicine of USC; Los Angeles (CA); On-site; USD 50,000 - 84,000; Full time

Job summary

Keck Medicine of USC seeks an organized office professional to coordinate clerical duties within the department/unit, maintain files and data, and support efficient operations across teams.

The role emphasizes strong communication, data entry, scheduling, and presentation preparation, with responsibilities spanning meeting logistics, confidentiality, and interdepartmental reporting to ensure smooth patient and staff workflows.

Qualifications

• High school or equivalent required.
• 2 years experience in a secretarial role.
• Experience in customer service.
• Data entry and statistical analysis preferred.
• Kronos timekeeping system preferred.
• Excellent MS Office skills (Word, Excel, PowerPoint).
• Must be able to display data in spreadsheets and present to departments.
• Demonstrate excellent customer service behavior.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate and maintain files and data activities for the department.
• Greet and assist patients/visitors; relay information to staff.
• Type and proof documents; create spreadsheets and PowerPoint presentations.
• Enter data timely and prepare committee and department reports.
• Distribute information and maintain confidentiality.
• Schedule meetings; arrange rooms, AV equipment, and catering.
• Maintain office materials and general filing system; handle mail.
• Provide an accessible file system and perform other duties as assigned.

Skills

Verbal and written communication

Customer service

Communication skills

Data entry

Spreadsheet skills

MS Office

Microsoft Word

Microsoft Excel

PowerPoint

Kronos timekeeping

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Medical Terminology (preferred)

Tools

Kronos

MS Office Suite

Job description

Keck Medicine of USC seeks an organized office professional to coordinate clerical duties within the department/unit, maintain files and data, and support efficient operations across teams.

The role emphasizes strong communication, data entry, scheduling, and presentation preparation, with responsibilities spanning meeting logistics, confidentiality, and interdepartmental reporting to ensure smooth patient and staff workflows.