Administrative & Data Coordinator

University of Southern California; Northern, Los Angeles (KY, CA); Hybrid; USD 33,000 - 55,000; Full time

Job summary

USC Care Medical Group is seeking a detail-oriented clerical coordinator to support a busy department. The role includes data entry, report preparation, meeting scheduling, and front-desk assistance for patients and staff.

Responsibilities cover file maintenance, document proofing, and comprehensive office support while ensuring confidentiality and professional communication with team members across hospital departments.

Qualifications

• High school diploma or equivalent required.
• 2 years of secretarial experience required.
• Experience in customer service field required.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Ability to use spreadsheets to display data and present it clearly.
• Excellent customer service and communication skills required.
• Medical terminology preferred.

Responsibilities

• Coordinate and maintain clerical duties and files.
• Type and proof documents; create spreadsheets and PowerPoint presentations.
• Greet and assist patients/visitors; relay information to staff.
• Enter data accurately; prepare committee/institution reports.
• Maintain confidential information and distribute data timely.
• Coordinate meetings, book rooms, arrange AV equipment and catering.
• Assist with routine office maintenance and mail delivery.
• Perform other duties as assigned.

Skills

Communication skills

Customer service

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Verbal communication

Written communication

Medical terminology

Education

High school diploma or equivalent

Bachelor's degree in related field

Tools

Kronos timekeeping system

Microsoft Office suite

Job description

USC Care Medical Group is seeking a detail-oriented clerical coordinator to support a busy department. The role includes data entry, report preparation, meeting scheduling, and front-desk assistance for patients and staff.

Responsibilities cover file maintenance, document proofing, and comprehensive office support while ensuring confidentiality and professional communication with team members across hospital departments.