Healthcare Administrative Specialist: Scheduling & Records

University of Southern California; Glendale (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

Keck Hospital of USC in Glendale, CA seeks a Nursing Administrative Assistant to provide clerical and reception support, coordinating schedules, meetings, and travel while protecting confidential information for the Nursing Director.

Responsibilities include typing and proofreading materials, answering calls, maintaining Nursing policies, taking minutes, and supporting special projects and travel arrangements.

Qualifications

• High school diploma or equivalent.
• Training in secretarial science and word processing.
• 3 years previous secretarial experience, preferably in a health care setting.
• Typing 45-55 words per minute.
• Ability to operate a computer terminal and Microsoft Office programs.
• Clear, concise and accurate communication.
• Ability to organize and manage multiple priorities in a dynamic environment.
• Medical terminology preferred.
• Fire Life Safety Training (LA City) within 30 days of hire, if required.

Responsibilities

• Type and proof materials: correspondence, memos, reports, charts, grants, etc.
• Edit, copy and disseminate materials appropriately.
• Answer phones, screen calls, and relay messages as needed.
• Maintain Nursing Policies and Procedures and route for approvals.
• Collaborate with Chair of Nursing Operations Council.
• Maintain Nursing Administration records/files.
• Ensure accuracy of Daily (DSR) and Kronos for cost centers.
• Coordinate schedule and arrange meetings for the Chief Nursing Officer.
• Provide research and administrative support for special projects.
• Coordinate travel arrangements and expense reports.
• Protect confidentiality of patient, hospital, salary and staff information.
• Take minutes, prepare agendas, notify participants, arrange rooms.
• Perform other duties as assigned.

Skills

Typing 45-55 wpm

Clear communication

Multitasking

Organization

Medical terminology

Education

High school diploma or equivalent

Secretarial training

Medical terminology knowledge

Tools

Microsoft Office

Job description

Keck Hospital of USC in Glendale, CA seeks a Nursing Administrative Assistant to provide clerical and reception support, coordinating schedules, meetings, and travel while protecting confidential information for the Nursing Director.

Responsibilities include typing and proofreading materials, answering calls, maintaining Nursing policies, taking minutes, and supporting special projects and travel arrangements.