Healthcare Administrative Assistant - Office & Scheduling

SB CLINICAL PRACTICE MANAGEMENT PLAN INC; Stony Brook (NY); On-site; USD 30,000 - 38,000; Full time

Job summary

New York Spine & Brain Surgery, UFPC in Stony Brook, NY, is seeking an Administrative Assistant to support the practice's daily operations. You will coordinate calendars, handle phone calls, prepare materials, and assist managers with a variety of administrative tasks to ensure efficient office function.

Candidates should be highly organized with excellent written and verbal communication skills and be proficient in Microsoft Word and Excel. This is a full‑time role with standard weekday hours.

Qualifications

• High School Diploma or GED is required.
• Excellent expressive and written communication skills are essential.
• Must be highly organized and detail oriented.
• Proficiency in Microsoft Word and Excel is required.

Responsibilities

• Schedule meetings and maintain calendars.
• Answer and direct phone calls.
• Order supplies and prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Maintain confidential files and scan documents.
• Prepare meeting materials and handouts.
• Assist in day‑to‑day operations of the department.
• Maintain a productive office environment.
• Perform other duties as assigned by management.

Skills

expressive and written communication

highly organized

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Job description

New York Spine & Brain Surgery, UFPC in Stony Brook, NY, is seeking an Administrative Assistant to support the practice's daily operations. You will coordinate calendars, handle phone calls, prepare materials, and assist managers with a variety of administrative tasks to ensure efficient office function.

Candidates should be highly organized with excellent written and verbal communication skills and be proficient in Microsoft Word and Excel. This is a full‑time role with standard weekday hours.