Healthcare Administrative Assistant | Front Desk & Records

Pyramid Healthcare; Hammonton (NJ); On-site; USD 45,461,000 - 53,726,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Employee Recognition Programs

Referral Bonus opportunities

And More!

Job summary

Pyramid Healthcare's Hammonton detox and residential center seeks an Administrative Assistant to manage the front office, medical records, intake support, and billing tasks. You will handle phones, scheduling, and clerical duties in a busy behavioral health setting.

The role requires a high school diploma, secretarial experience, and strong computer and phone skills. Normal shift days include Tue–Thu and Sat, with evenings and weekend flexibility in a supportive team environment.

Qualifications

• High School Diploma or equivalent.
• Experience as an Administrative Assistant or in a secretarial role.
• Strong computer and phone skills.
• Ability to multi‑task effectively.

Responsibilities

• Manage the front office of the facility. Oversee medical records filing, transcription, and transfer of records, assisting the facility with these tasks.
• Perform basic clerical duties, including answering phones, mailing, administrative filing, copying, faxing, and typing.
• Assemble and update client packets. Assist with the intake process and billing sheets.
• Correspond with referral sources.
• Attend staff meetings and take minutes.
• Maintain office equipment and coordinate with vendors for maintenance requirements.
• Ensure the appearance, cleanliness, and organization of the office.
• Complete all necessary reports.
• Maintain the policy and procedure book.
• Perform other duties as deemed necessary.

Skills

Secretarial experience

Strong computer skills

Phone skills

Multi-tasking

Education

High School Diploma or equivalent

Tools

Office software

Job description

Pyramid Healthcare's Hammonton detox and residential center seeks an Administrative Assistant to manage the front office, medical records, intake support, and billing tasks. You will handle phones, scheduling, and clerical duties in a busy behavioral health setting.

The role requires a high school diploma, secretarial experience, and strong computer and phone skills. Normal shift days include Tue–Thu and Sat, with evenings and weekend flexibility in a supportive team environment.