Administrative Assistant Part Time / Per Diem

Pyramid Healthcare; Hammonton (NJ); On-site; USD 45,461,000 - 53,726,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Employee Recognition Programs

Referral Bonus opportunities

And More!

Job summary

Pyramid Healthcare's Hammonton detox and residential center seeks an Administrative Assistant to manage the front office, medical records, intake support, and billing tasks. You will handle phones, scheduling, and clerical duties in a busy behavioral health setting.

The role requires a high school diploma, secretarial experience, and strong computer and phone skills. Normal shift days include Tue–Thu and Sat, with evenings and weekend flexibility in a supportive team environment.

Qualifications

• High School Diploma or equivalent.
• Experience as an Administrative Assistant or in a secretarial role.
• Strong computer and phone skills.
• Ability to multi‑task effectively.

Responsibilities

• Manage the front office of the facility. Oversee medical records filing, transcription, and transfer of records, assisting the facility with these tasks.
• Perform basic clerical duties, including answering phones, mailing, administrative filing, copying, faxing, and typing.
• Assemble and update client packets. Assist with the intake process and billing sheets.
• Correspond with referral sources.
• Attend staff meetings and take minutes.
• Maintain office equipment and coordinate with vendors for maintenance requirements.
• Ensure the appearance, cleanliness, and organization of the office.
• Complete all necessary reports.
• Maintain the policy and procedure book.
• Perform other duties as deemed necessary.

Skills

Secretarial experience

Strong computer skills

Phone skills

Multi-tasking

Education

High School Diploma or equivalent

Tools

Office software

Job description

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Summary

Pyramid Healthcare’s Detox and Residential Treatment Center in Hammonton, NJ is dedicated to providing trauma-informed, person-centered treatment for individuals seeking meaningful, long‑term recovery. Our facility offers evidence‑based treatment alongside group and individual counseling sessions, helping clients transition to a sober lifestyle. The detox program ensures a medically supervised withdrawal in a comfortable setting, while our residential rehab program offers variable stays with personalized treatment plans.

Address

600 S White Horse Pike, Hammonton, NJ 08037

Pay

$16/hr.

Shift

Tuesday, Wednesday, Thursday and Saturday. Days Off Friday, Sunday , and Monday

3:00pm - 11:00pm

Responsibilities

• Manage the front office of the facility. Oversee medical records filing, transcription, and transfer of records, assisting the facility with these tasks.
• Perform basic clerical duties, including answering phones, mailing, administrative filing, copying, faxing, and typing.
• Assemble and update client packets. Assist with the intake process and billing sheets.
• Correspond with referral sources.
• Attend staff meetings and take minutes.
• Maintain office equipment and coordinate with vendors for maintenance requirements.
• Ensure the appearance, cleanliness, and organization of the office.
• Complete all necessary reports.
• Maintain the policy and procedure book.
• Perform other duties as deemed necessary.

Required Skills

• High School Diploma or equivalent.
• Experience as an Administrative Assistant or in a secretarial role.
• Strong computer and phone skills.
• Ability to multi‑task effectively.

Pyramid CORE Values

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team‑focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards For Full‑Time Positions

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.