Compassionate Administrative Assistant - Part-Time, Flexible

PossAbility, LLC; Springfield (IL); On-site; USD 19,000 - 30,000; Part time

Benefits offered by this job

401(k)

Paid time off

Competitive salary

Flexible schedule

Opportunity for advancement

Training & development

Job summary

PossAbility, LLC is seeking a part-time Administrative Assistant to support daily operations onsite in Springfield, IL. The role emphasizes professional phone communications, scheduling, HIPAA-compliant records, and collaborative teamwork with staff and clients.

The ideal candidate will have 3+ years in admin work, a High School Diploma or GED, and proficiency with Microsoft 365, Google Workspace, and EHR systems. CPR/First Aid certification is preferred to support care-related functions.

Qualifications

• High School Diploma or GED required.
• CPR/First Aid certification required.
• 3+ years of administrative/office support experience.
• Experience in Home & Community-Based Care setting preferred.
• Proficient with Microsoft 365, Google Workspace, and EHR systems.

Responsibilities

• Handle inbound and outbound calls with professional phone etiquette.
• Schedule and manage team calendars and appointments.
• Monitor emails and route messages to appropriate staff.
• Maintain confidential records in HIPAA-compliant manner and state regulations.
• Provide general office support and digital/file management.

Skills

Communication

Organization

Time management

HIPAA compliance

Multitasking

Education

High School Diploma or GED

Associate degree in Business Administration or Healthcare

CPR/First Aid Certification

Tools

Microsoft 365

Google Workspace

Electronic Health Record (EHR) systems

Job description

PossAbility, LLC is seeking a part-time Administrative Assistant to support daily operations onsite in Springfield, IL. The role emphasizes professional phone communications, scheduling, HIPAA-compliant records, and collaborative teamwork with staff and clients.

The ideal candidate will have 3+ years in admin work, a High School Diploma or GED, and proficiency with Microsoft 365, Google Workspace, and EHR systems. CPR/First Aid certification is preferred to support care-related functions.