Healthcare Admin Specialist: Scheduling, Billing & Office Ops

Virginia Commonwealth University Health; United States; On-site; USD 32,000 - 49,000; Full time

Job summary

Virginia Commonwealth University Health is seeking an Administrative Staff Specialist to support the department with confidential administrative tasks, budget tracking, and scheduling. The role includes maintaining personnel files, processing accounts, and resolving scheduling conflicts in a fast-paced health care setting.

Responsibilities extend to coordinating new faculty orientations, travel arrangements, and office systems maintenance, while ensuring HIPAA and HR policies are followed.

Qualifications

• Minimum 4 years secretarial/administrative office experience.
• Proficient with Microsoft Office and email/calendar tools.
• Education: High School Diploma or equivalent; associate degree preferred.

Responsibilities

• Coordinate recruitment activities and schedule interviews.
• Manage multiple physician calendars and appointments.
• Coordinate travel arrangements for new recruits and department faculty.
• Order supplies/equipment and arrange for maintenance of office equipment.
• Assist with budget planning and monitor expenditures.

Skills

Administrative support

Prioritization

Education

High School Diploma or equivalent

Associate Degree in Business/Accounting (preferred)

Tools

Microsoft Office

Email/calendaring tools

Job description

Virginia Commonwealth University Health is seeking an Administrative Staff Specialist to support the department with confidential administrative tasks, budget tracking, and scheduling. The role includes maintaining personnel files, processing accounts, and resolving scheduling conflicts in a fast-paced health care setting.

Responsibilities extend to coordinating new faculty orientations, travel arrangements, and office systems maintenance, while ensuring HIPAA and HR policies are followed.