Healthcare Admin Coordinator - Staffing & Scheduling

Chesapeake Regional Healthcare; Chesapeake (VA); On-site; USD 34,000 - 46,000; Full time

Job summary

Chesapeake Regional Healthcare is seeking an Administrative Coordinator to support a service line with diversified clerical duties and staffing support. You will work with leadership to monitor staffing and ensure efficient operation across departments.

Responsibilities include preparing correspondence, reports, minutes, maintaining supply inventories, scheduling resources, and producing staffing dashboards.

Qualifications

• High School diploma or equivalent; MS Word proficiency.
• Command of MicroSoft Word applications; intermediate working knowledge of computer and correspondence skills.
• Preferred: Nursing Assistant, Home Aide or equivalent.
• Preferred: 1-year Administrative Coordinator/Assistance experience.
• BLS; must be current and obtained within 90 days of hire.

Responsibilities

• Manage administrative functions of assigned departments, including correspondence, reports, and minutes preparation.
• Maintain inventory of administrative supplies and coordinate orders based on departmental need.
• Participate in daily throughput meetings and schedule resources accordingly.
• Provide daily staffing report to Clinical Nurse Supervisor.
• Coordinate weekly staffing plan for optimal organizational efficiency.
• Resolve scheduling discrepancies with departments; escalate concerns to the Manager of the affected unit(s).
• Utilize workforce forecasting models and tools to identify future staffing requirements.
• Provide dashboard reports of identified challenges/opportunities, and resource/tools monthly and as requested.
• Perform activities required for the maintenance of time/attendance records.
• Serve as Administrator for platforms that support policy management.
• Assist new hires with use of the time clock and familiarization with payroll practices.
• Schedule times and locations of requested meetings.
• Work under general supervision with latitude for independent judgment.
• Maintain competency on new technology to enhance productivity.
• Consult with senior/collaborating peers on projects as needed.
• Attend required hospital-wide orientations, meetings, and educational events.
• Demonstrate a commitment to flexible work scheduling when necessary to ensure organizational efficiency.

Education

High School diploma or equivalent

Nursing Assistant, Home Aide or equivalent

Tools

Microsoft Word

Job description

Chesapeake Regional Healthcare is seeking an Administrative Coordinator to support a service line with diversified clerical duties and staffing support. You will work with leadership to monitor staffing and ensure efficient operation across departments.

Responsibilities include preparing correspondence, reports, minutes, maintaining supply inventories, scheduling resources, and producing staffing dashboards.